Administrative Assistant

Orangewood Law Group, PLC; Mesa (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

Orangewood Law Group, PLC in Mesa, AZ, seeks a full-time administrative assistant to join our real estate, business, contracts, and civil litigation practice. The role supports the front desk, schedules client meetings, and handles accounting and reports.

Ideal candidates possess Spanish fluency, strong attention to detail, and organizational skills. No degree is required, and prior related experience or education is a plus. Office hours are 8–5, Monday to Friday.

Qualifications

• Spanish fluency required or strongly preferred.
• Prior administrative and accounting experience is a plus.
• No degree required but related education or certificates are a plus.

Responsibilities

• Serving as the first point of contact for clients and potential clients who contact the firm.
• Interviewing prospective clients and scheduling appointments.
• Managing firm finances, accounting, bookkeeping, billing, accounts receivable, accounts payable, and trust account reconciliation.
• Creating financial reports and other reports.
• Managing office inventory and supplies.
• Assisting with firm marketing efforts.

Skills

Attention to detail

Organizational skills

Critical thinking

Writing/editing/proofreading

Integrity/confidentiality

Spanish fluency

Education

No degree required

Relevant education (finance, accounting, management, marketing) a plus

Paralegal Certificate a plus

Tools

Databases

Spreadsheets

Word processing software

Case management software

Job description

Orangewood Law Group specializes in real estate, business, contracts, and civil litigation. We have an opening for a full-time administrative assistant.

Job Responsibilities include:

• Serving as the first point of contact for clients and potential clients who contact the firm
• Interviewing prospective clients and scheduling appointments
• Managing firm finances, accounting, bookkeeping, billing, accounts receivable, accounts payable, and trust account reconciliation
• Creating financial reports and other reports
• Managing office inventory and supplies
• Assisting with firm marketing efforts

Our office in Mesa is open from 8-5 Monday through Friday. We offer our employees the following benefits:

Ideal candidates will possess most of the following qualifications and skills:

• Technical skills, including the ability to work with databases, spreadsheets, word processing software, and case management software
• Attention to detail and organization skills
• Critical thinking skills and the ability to analyze complex information
• Proficiency in writing, editing, and proofreading
• Integrity, client confidentiality

Education and Experience Requirements:

• Spanish fluency
• No experience necessary, but prior administrative and accounting experience a plus
• No educational degree necessary, but prior relevant education (including finance, accounting, management, marketing) a plus
• No certificates required, but Paralegal Certificate a plus