Administrative Assistant

Hawthorne Lane; Maryland; On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Metro-accessible location

Job summary

Hawthorne Lane is seeking an Administrative Assistant in Maryland to be the first point of contact for guests and clients. The ideal candidate will manage front desk responsibilities, coordinate conference room schedules, and support the leadership team.

We value individuals with a warm communication style and a strong desire to help others. Join our collaborative team at a best-in-class organization that offers competitive compensation and benefits.

Qualifications

• 0-2 years of experience in hospitality, retail, or a similar Administrative role.
• Strong desire to create memorable guest experiences.
• Keen attention to detail in executing tasks.

Responsibilities

• Operate busy phone lines and greet guests at the front office.
• Coordinate and prepare conference rooms and team meetings.
• Provide general administrative support, including planning office events.

Skills

Customer service

Organizational skills

Communication skills

Job description

As the Administrative Assistant sitting at the front desk with this finance firm in Maryland, you will be the first person to interact with guests, clients, and staff in-person and over the phone. The ideal professional possesses warmth in their communication style, eagerness in helping others and general care towards creating a positive lasting first impression. The Assistant will facilitate office workflow by supporting fellow administrative colleagues with support to the leadership team, manage conference room scheduling and preparation, and complete special projects start to finish. This firm believes in internal growth and seeks to develop professionals interested in administrative paths.

Key Responsibilities

• Operate busy phone lines for the front office, greet guests upon arrival, and serve as a general gatekeeper with the public.
• Coordinate and prepare conference rooms and coordinate team meetings.
• Maintain a clean, professionally presented shared office space, including organizing conference rooms and stocking supplies.
• Provide general office administrative support, assist with planning office events, and coordinate meetings.
• Act as an extension of the administrative team, provide coverage for Executive Assistants to the leadership team, finalize expense reporting needs and any ad hoc requested support.
• Take on special project initiatives and research tasks.

Why You’ll Love Working Here

• Collaborative team of professionals with a passion for excellence and a desire to develop talent.
• Best-in-class organization with a stellar reputation and exciting projects.
• Metro-accessible office location and competitive compensation and benefits package.

What We’re Looking For

• Hungry. Anywhere from 0-2 years of experience in hospitality, retail, or a similar Coordinator or Administrative role.
• Service oriented. You enjoy creating a guest experience that will always be remembered.
• Polished. You will make a great impression representing the company to the public.
• Curious. You are intrigued about the aspects of the business, and this helps you to deliver top service.
• Organized. You live and breath executing administrative tasks with keen attention to detail and describe yourself as reliable.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.