Administrative Assistant

The Chamber of Manitowoc County; Manitowoc (WI); Hybrid; USD 22,000 - 26,000; Full time

Job summary

Roncalli Catholic Schools seeks an Administrative Assistant for Roncalli Elementary School in Manitowoc, WI. The role combines front desk reception, administrative support, student services, and health-room coordination to ensure a welcoming, organized school environment.

The successful candidate will manage calendars, correspondence, attendance records, and health-related communications while maintaining confidentiality in a fast-paced school setting and supporting school leadership and

Qualifications

• Strong organizational and time-management skills.
• Excellent communication and customer service abilities.
• Ability to prioritize multiple tasks and adapt to changing needs.
• Proficiency with office technology and software applications.
• Maintain confidentiality and exercise sound judgment.

Responsibilities

• Serve as the first point of contact for students, families, staff, and visitors.
• Answer and direct calls using a multi-line phone system and provide exceptional customer service.
• Welcome visitors, monitor building access, and follow visitor check-in procedures.
• Manage mail, deliveries, and school communications.
• Provide administrative support to the Principal and President, including calendar management, scheduling, correspondence, and reports.
• Assist students with daily needs and provide support throughout the school day.
• Support attendance processes and maintain accurate student records in collaboration with school staff.
• Coordinate field trip documentation and attendance verification.
• Maintain health room records, communicate with families regarding student health concerns, and distribute medications as required.
• Prepare daily bulletins, report cards, certificates, welcome letters, and school mailings.
• Coordinate substitute teacher coverage and ensure substitutes have lesson plans and needed resources.
• Operate and support office technology and equipment.
• Maintain confidentiality and exercise sound judgment in all interactions.
• Complete other duties as assigned.

Skills

Organizational skills

Communication

Customer service

Office software

Tools

Microsoft Office

Job description

Administrative Assistant
Roncalli Catholic Schools | Roncalli Elementary School (Manitowoc, WI)
Pay: $16.00-$19.00/hour
Schedule: Full-time during the school year; reduced summer hours
Location: Roncalli Elementary School

Why it matters
The Administrative Assistant helps create a welcoming, organized, and efficient environment at Roncalli Elementary School by supporting students, families, staff, and school leadership while advancing the mission of Roncalli Catholic Schools.

The big picture
This role combines front office reception, administrative support, student services, health room coordination, and school operations. The ideal candidate is organized, professional, customer-focused, and committed to maintaining confidentiality in a fast-paced school environment.

What you\'ll do

• Serve as the first point of contact for students, families, staff, and visitors.
• Answer and direct calls using a multi-line phone system and provide exceptional customer service.
• Welcome visitors, monitor building access, and follow visitor check-in procedures.
• Manage mail, deliveries, and school communications.
• Provide administrative support to the Principal and President, including calendar management, scheduling, correspondence, and reports.
• Assist students with daily needs and provide support throughout the school day.
• Support attendance processes and maintain accurate student records in collaboration with school staff.
• Coordinate field trip documentation and attendance verification.
• Maintain health room records, communicate with families regarding student health concerns, and distribute medications as required.
• Prepare daily bulletins, report cards, certificates, welcome letters, and school mailings.
• Coordinate substitute teacher coverage and ensure substitutes have lesson plans and needed resources.
• Operate and support office technology and equipment.
• Maintain confidentiality and exercise sound judgment in all interactions.
• Complete other duties as assigned.

Administrative Assistant
Roncalli Catholic Schools | Roncalli Elementary School (Manitowoc, WI)
Pay: $16.00-$19.00/hour
Schedule: Full-time during the school year; reduced summer hours
Location: Roncalli Elementary School

Why it matters
The Administrative Assistant helps create a welcoming, organized, and efficient environment at Roncalli Elementary School by supporting students, families, staff, and school leadership while advancing the mission of Roncalli Catholic Schools.

The big picture
This role combines front office reception, administrative support, student services, health room coordination, and school operations. The ideal candidate is organized, professional, customer-focused, and committed to maintaining confidentiality in a fast-paced school environment.

What you\'ll do

• Serve as the first point of contact for students, families, staff, and visitors.
• Answer and direct calls using a multi-line phone system and provide exceptional customer service.
• Welcome visitors, monitor building access, and follow visitor check-in procedures.
• Manage mail, deliveries, and school communications.
• Provide administrative support to the Principal and President, including calendar management, scheduling, correspondence, and reports.
• Assist students with daily needs and provide support throughout the school day.
• Support attendance processes and maintain accurate student records in collaboration with school staff.
• Coordinate field trip documentation and attendance verification.
• Maintain health room records, communicate with families regarding student health concerns, and distribute medications as required.
• Prepare daily bulletins, report cards, certificates, welcome letters, and school mailings.
• Coordinate substitute teacher coverage and ensure substitutes have lesson plans and needed resources.
• Operate and support office technology and equipment.
• Maintain confidentiality and exercise sound judgment in all interactions.
• Complete other duties as assigned.

What you\'ll bring

• Strong organizational and time-management skills.
• Excellent communication and customer service abilities.
• Ability to prioritize multiple tasks and adapt to changing needs.
• Proficiency with office technology and software applications.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong attention to detail and commitment to accuracy.
• Ability to work effectively with students, families, faculty, staff, and the public.
• Demonstrated flexibility, professionalism, and a positive attitude.
• Experience in a school or office setting preferred.
• Commitment to supporting the mission and values of Roncalli Catholic Schools.

Roncalli Catholic Schools is committed to providing reasonable accommodations and fostering a respectful environment for individuals of diverse backgrounds, experiences, and abilities. Candidates must be able to perform the essential functions of the position with or without reasonable accommodation.

Apply Today

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