Administrative Assistant

Road & Rail Services; Madison (AL); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Paid holidays

Paid vacation

Career development

Promote from within

Job summary

Road & Rail Services is seeking an Administrative Assistant to support daily operations at our railroad services facility. The role emphasizes spreadsheet management, data entry, and preparing reports using Microsoft Office.

Ideal candidates have at least 1 year of administrative experience, strong Excel skills, and the ability to manage multiple tasks while meeting deadlines. On-site work with a comprehensive benefits package is offered.

Qualifications

• Minimum 1 year administrative/clerical experience.
• Proficiency with Word, Excel, Outlook.
• Typing speed ≥30 WPM with accuracy.
• Strong organizational skills and attention to detail.
• Ability to work independently and meet deadlines.
• Experience with data entry and filing.

Responsibilities

• Prepare, update, and maintain spreadsheets, reports, electronic files, and business documents.
• Utilize Excel to organize information, enter data, track activity, and maintain records.
• Provide administrative support to site management, supervisors, and other departments as needed.
• Complete data entry assignments with high accuracy and attention to detail.
• Assist with basic accounting functions, recordkeeping, and document reconciliation.
• Create, format, and edit correspondence, reports, and presentations using Microsoft Office applications.

Skills

Administrative experience

Microsoft Excel

Data entry

Typing 30 wpm

Organizational skills

Communication skills

Independent work

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Administrative Assistant

Road & Rail Services

Starting Pay: $18.00 per hour
Job Type: Full-Time | On-Site

Join Our Team – Put Your Administrative Skills to Work!

Road & Rail Services is looking for a dependable, detail-oriented Administrative Assistant to support the daily operations of our busy railroad services facility.

This position is ideal for someone who enjoys working with computers, organizing information, maintaining accurate records, and providing essential administrative support to operations management.

We are seeking an individual who is proficient in Microsoft Excel, comfortable working with digital systems, and capable of managing multiple assignments while meeting deadlines. Strong communication skills, accuracy, and the ability to work independently are important for success in this role.

What You'll Be Doing

As an Administrative Assistant, you will help keep daily business operations running smoothly by performing a variety of administrative and clerical tasks.

Primary responsibilities include:

• Prepare, update, and maintain spreadsheets, reports, electronic files, and business documents.
• Utilize Microsoft Excel to organize information, enter data, track activity, and maintain accurate records.
• Provide administrative support to site management, supervisors, and other departments as needed.
• Complete data entry assignments with a high level of accuracy and attention to detail.
• Assist with basic accounting functions, recordkeeping, and document reconciliation.
• Create, format, and edit correspondence, reports, and presentations using Microsoft Office applications.
• Maintain organized electronic filing systems to ensure information is accessible and up to date.
• Handle confidential employee, customer, and company information professionally and securely.
• Communicate with internal departments to obtain information and complete assigned administrative tasks.
• Prioritize daily responsibilities to meet company deadlines and operational needs.
• Follow company procedures, workplace safety requirements, and established administrative processes.
• Perform additional administrative duties as assigned by site management.

Qualifications & Experience

Required Qualifications:

• Minimum 1 year of previous administrative, clerical, or office support experience.
• At least 1 year of experience using Microsoft Office applications, including Word, Excel, and Outlook.
• Proficiency in Microsoft Excel, including spreadsheet creation, formatting, data entry, and basic formulas.
• Ability to type at least 30 words per minute with minimal errors.
• Basic accounting knowledge and familiarity with financial recordkeeping.
• Experience with data processing, document management, and electronic filing.
• Strong organizational skills with the ability to manage competing priorities.
• Excellent attention to detail and commitment to producing accurate work.
• Ability to communicate professionally with coworkers, supervisors, and management.
• Dependable attendance and the ability to work independently with minimal supervision.

Preferred Qualifications:

• Experience creating presentations using Microsoft PowerPoint.
• Previous administrative experience in transportation, logistics, manufacturing, railroad operations, or an industrial setting.
• Familiarity with electronic reporting systems and business management software.
• Experience preparing operational reports, tracking expenses, or supporting payroll-related documentation.

What We Offer

At Road & Rail Services, we recognize the importance of our administrative team and the support they provide to daily operations.

Our benefits include:

• Competitive starting pay of $18.00 per hour
• Medical, dental, and vision insurance
• 401(k) retirement plan with company matching
• Paid holidays and vacation
• Opportunities for professional development and career advancement
• A company culture that values teamwork, accountability, and safety
• Veteran-friendly workplace
• A promote-from-within philosophy

Our Commitment to Safety

Safety is a core value at Road & Rail Services. Although this position primarily involves administrative and computer-based responsibilities, all associates are expected to follow company and customer safety policies, maintain a safe work environment, and promptly report unsafe conditions or potential hazards.

About Road & Rail Services

Established in 1987, Road & Rail Services has become a trusted provider of railroad support, automotive logistics, terminal operations, and rail equipment maintenance services throughout North America.

Our success is built on the dedication of our associates and our commitment to providing reliable, safe, and efficient services to our customers.