Administrative Assistant

Litchfield Cavo Llp; Lynnfield (MA); On-site; USD 45,000 - 55,000; Full time

Job summary

Litchfield Cavo LLP is seeking a well-rounded Administrative Assistant for our Lynnfield, MA office. The role requires at least three years of office experience and includes basic clerical duties, mail handling, front-desk management, and daily support to staff and attorneys.

This on-site position offers a competitive compensation package and opportunities for professional development. Join a growing national firm with a collaborative environment and a commitment to providing tools and support

Qualifications

• At least three years of experience in an office setting.
• Willingness to perform a broad set of administrative duties.
• Ability to support attorneys and staff as needed.

Responsibilities

• Manage the front desk, including answering phone calls and interacting with vendors.
• Provide daily office support to staff and attorneys including mail sorting and distribution; assist with subpoenas and other documents.
• Maintain and update inventory for office supplies and equipment; ensure printers/copiers are stocked and functioning.
• Assist with filing needs and organize files for offsite storage as needed; keep conference rooms and kitchen area orderly.

Skills

Front desk

Phone handling

Office administration

Tools

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Administrative Lynnfield, MA, US

4 days ago Requisition ID: 1297

Salary Range: $45,000.00 To $55,000.00 Annually

Litchfield Cavo LLP is a vibrant and growing nation-wide litigation defense law firm that strives to provide its employees with a supportive environment in which to develop and advance and opportunities to develop and advance. While growing from 16 attorneys in 2 offices to 250 attorneys in 25 offices across the country, Litchfield Cavo has maintained its commitment to excellence in both the attorneys and staff it attracts and the services it delivers. We provide all of our employees the tools they need to feel confident when contributing ideas, asking questions, and performing at the highest level.

Litchfield Cavo offers a competitive compensation plan and an excellent benefits package in a collegial and supportive work environment that provides substantial opportunities for professional development. The salary range of $45k - $55k is commensurate with experience.

Our MA office seeks a well-rounded, highly-motivated, experienced Administrative Assistant with at least three years of work experience in an office setting to perform a broad complement of duties, including basic clerical support and general upkeep of the office. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is an exceptional opportunity to gain experience with nationwide clients with a forward-thinking firm. Please note that this is an on-site position.

RESPONSIBILITIES

The following are representative of the knowledge, skill or ability the candidate should possess or demonstrate to succeed:

• Uphold positive business relationship and good communication with office management;


• Manage the front desk, including answering phone calls and interacting with vendors;


• Provide daily office support to office staff and attorneys including sorting and distributing mail, answering phone(s) when necessary;


• Assist secretaries/paralegals with preparation of subpoenas and other documents;


• Follow-up via telephone with providers regarding status of records;


• Act as a liaison between office location and service providers, including making calls for servicing copiers, fax machines, postage meter, etc.;


• Perform large copy/scan/binding jobs as requested by office staff;


• Proactively maintain and update inventory for all office supplies, including beverages, kitchens and first aid supplies;


• Support secretarial filing needs including updated files, reviewing closed files, prepare files for offsite storage (as needed);


• Check and fill all copy machines and printers; and,


• Keep up conference rooms and kitchen.

Our Firm provides an experienced support staff, current technology, ongoing training, and full-time IT and marketing departments.

Litchfield Cavo LLP supports and encourages workforce diversity. We are an equal opportunity employer and provide equal opportunity to qualified individuals regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.