Administrative Assistant

Advanced Payroll Systems; Louisville (KY); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Year-End Bonus

Weekly Pay

PTO from Day 1

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401k retirement savings

Job summary

Cedar Lake is seeking an Administrative Assistant to provide reception and administrative support at the Linn Station office in Louisville. The role involves front desk coverage, mail handling, supplies, and board-level support, with emphasis on document management and schedules.

Ideal candidates will have a high school diploma or GED (associate degree preferred) and 1+ years in an administrative role; proficiency in Word, Outlook, and Excel is required, plus a valid driver’s license.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• 1+ years of administrative, reception, or office support experience.
• Proficiency with Microsoft Word, Outlook, and Excel.

Responsibilities

• Serve as primary visitor and telephone contact for the Linn Station office.
• Greet visitors, screen calls, and provide general information.
• Receive, sort and distribute incoming mail, packages and deliveries.
• Maintain reception area, office common areas, and mail/copier rooms.
• Order, stock and distribute office supplies; maintain inventory.
• Assist with meeting and event preparation and calendar management.
• Provide administrative support for Board materials and reports.
• Maintain official copies of corporate records; HUD file requirements.
• Perform finance support tasks including deposits and recordkeeping; no disbursements.
• Perform other duties as assigned.

Skills

Microsoft Office

Administrative support

Reception

Word

Outlook

Excel

Education

High school diploma or GED

Associate degree

Tools

Microsoft Office Suite

Job description

• Location 9901 Linn Station Road,Louisville, KY, 40223,United States
• Employee Type Full Time

Administrative Assistant

Reports to: Executive Assistant to the CEO

Who we are:

Unconditional love for people with disabilities – this is the heart of who we are and whom we employ at Cedar Lake. We are the largest private provider of residential and community-based services for adults with intellectual and developmental disabilities (IDD) in the state of Kentucky. We are a local non-profit organization founded in 1970 by Louisville-area parents of people with IDD. We believe that a well-trained staff, committed to the mission and vision of Cedar Lake, will successfully offer a high level of compassionate, capable care, responsive to the needs of the mind, body, and the spirit of the people we serve. We are seeking qualified individuals who are determined to share meaningful interactions that cultivate mutual respect and unconditional love to those with intellectual and developmental disabilities. Our employees are the cornerstone of all that we do, and our team provides friendly and regular support to our staff of over 450 people.

Why you’ll love working here:

• Opportunities for Year-End Bonus
• Weekly Pay
• Paid Time Off (PTO) Accrual Starts Day 1, PTO can be used after 60 days
• Health, Dental, Vision, and Life Insurance
• 401k retirement savings program

What you’ll do:

The Linn Station Administrative Assistant provides reception and administrative support for the Linn Station office. They are responsible for front desk coverage, mail and deliveries, office supplies and common areas, meeting and Board support, and designated finance support functions.

• Serves as the primary visitor and telephone contact for the Linn Station office, greeting and directing visitors and screening and routing incoming calls.
• Provides general information about Cedar Lake services and employment to visitors, callers and prospective employees.
• Receives, sorts and distributes incoming mail, packages and deliveries, and prepares outgoing mail and mailings.
• Maintains the appearance and organization of the reception area, office common areas, and the mail and copier rooms.
• Orders, stocks and distributes office and kitchen supplies, and maintains inventory.
• Assists with meeting and event preparation and maintains conference room calendars.
• Provides administrative support for Board materials, including preparing, distributing and maintaining reports, rosters and meeting records.
• Maintains official copies of corporate records, policies, procedures and job descriptions as directed.
• Maintains physical tenant files at the Linn Station office in accordance with HUD requirements.
• Performs finance support functions as authorized and directed by Finance staff, including deposits, check processing for the organization and for Individuals we support, related recordkeeping, and monthly credit card reporting. This position does not authorize disbursements.
• Performs other duties as assigned.

What sets you apart:

• High school diploma or GED equivalent is required. Associate degree is preferred.
• One or more years of administrative, reception, or office support experience is required. Proficiency with Microsoft Office, including Word, Outlook, and Excel.
• Valid driver’s license is required.

What your typical schedule looks like:

Full-time, non-exempt, 40 hours per week, Monday-Friday, generally an eight-hour shift worked between 7:00 a.m. and 5:00 p.m. Overtime must be approved in advance by the supervisor.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.