Administrative Assistant

Smurfit Westrock; Indianapolis (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Training & growth

Competitive compensation

Global packaging leader

Inclusion and safety culture

Job summary

Smurfit Westrock in Indianapolis is seeking an administrative assistant to welcome visitors, answer calls, and provide support across departments. The role requires strong written communication, reliability, and proficient use of Microsoft Office to handle onboarding tasks, time-off requests, and data updates.

The successful candidate will maintain organization and multitask effectively in a fast-paced environment, while upholding professional appearance and behavior at all times.

Qualifications

• Strong written communication skills.
• Able to communicate with employees at all levels of the organization.
• Speak, read, and write in English.
• Reliable attendance and punctuality.
• Basic math skills for job calculations.
• Proficient with computers and Microsoft programs.
• Strong organizational and time-management skills.
• Ability to handle multiple tasks with attention to detail.
• Professional attitude, appearance, and behavior.
• Willingness to take on additional responsibilities.
• Previous administrative or receptionist experience.

Responsibilities

• Greet visitors and answer/direct incoming calls professionally.
• Provide admin support to various departments as needed.
• Receive, sort, and distribute mail and packages.
• Coordinate employee events and activities.
• Assist with onboarding, password resets, time-off requests, and personal information updates.
• Order food and refreshments for meetings when required.
• Maintain company systems and support other administrative tasks.

Skills

Written communication

English proficiency

Independent worker

Attendance reliability

MS Office

Time management

Organization

Multitasking

Professional demeanor

Admin/reception experience

Tools

Microsoft Office

Job description

Description & Requirements

Smurfit Westrock (NYSE:SW) is the go-to leader and partner of choice in sustainable packaging. We are dedicated to creating efficient and scalable paper and packaging solutions to help solve complex packaging challenges. Guided by our values of safety, loyalty, integrity and respect, we are committed to delivering meaningful value for shareholders, customers, employees and the communities where we operate.

Smurfit Westrock (NYSE:SW) is the go-to leader and partner of choice in sustainable packaging. We are dedicated to creating efficient and scalable paper and packaging solutions to help solve complex packaging challenges. Guided by our values of safety, loyalty, integrity and respect, we are committed to delivering meaningful value for shareholders, customers, employees and the communities where we operate.

Smurfit Westrock (NYSE:SW) is the go-to leader and partner of choice in sustainable packaging. We are dedicated to creating efficient and scalable paper and packaging solutions to help solve complex packaging challenges. Guided by our values of safety, loyalty, integrity and respect, we are committed to delivering meaningful value for shareholders, customers, employees and the communities where we operate.

Essential Job Functions

• Basic Microsoft office capabilities.
• Welcome visitors and employees.
• Help coordinate employee events and activities.
• Answer and direct incoming phone calls professionally.
• Notify employees when visitors arrive.
• Provide administrative support to various departments as needed.
• Receive, sort, and distribute incoming mail and packages.
• Order food and refreshments for meetings when required.
• Assist employees with company systems, including new hire onboarding, password resets, time-off requests, and personal information updates.
• Other job duties as assigned.

Qualifications

• Ability to work independently with minimal supervision.
• Strong written communication skills.
• Ability to communicate and work effectively with employees at all levels of the organization.
• Ability to speak, read, and write in English.
• Reliable attendance and punctuality.
• Basic math skills needed to perform job-related calculations.
• Proficient with computers and Microsoft programs.
• Strong organizational and time-management skills.
• Ability to handle multiple tasks while maintaining attention to detail.
• Professional attitude, appearance, and behavior at all times.
• Ability to perform all essential job duties with or without reasonable accommodation.
• Willingness to take on additional responsibilities as assigned.
• Previous administrative or receptionist experience required.

Job Description Review

This job description is intended to summarize the primary duties and responsibilities of the position. It is not intended to be an exhaustive list of all duties. Employees may be required to perform additional job-related tasks as assigned.

Physical Demands

The physical requirements listed below are representative of those needed to successfully perform the essential functions of this position. Reasonable accommodation may be provided for qualified individuals with disabilities.

The Employee Must Be Able To

• Sit, stand, walk, and move throughout the workday.
• Use vision to perform job-related tasks.
• Use hands and fingers to handle, feel, and operate office equipment.

What We Offer

• A culture built on integrity, respect, accountability, and excellence.
• Opportunities for training, growth, and professional development.
• Competitive compensation aligned with experience and skills.
• A career with a global packaging leader focused on sustainability, safety, and inclusion.

Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.