Administrative Assistant

Totally Kids Specialty Healthcare - Sun Valley; Los Angeles (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k)

Dental Insurance

Employee assistance program

Employee discount

Flexible schedule

Flexible spending account

Health insurance

Life insurance

Paid time off

Referral program

Vision insurance

Job summary

Totally Kids Specialty Healthcare - Sun Valley is seeking an Administrative Assistant to provide direct support to the Administrator. The role involves maintaining manuals, preparing reports, and handling typing and filing tasks in a small pediatric sub-acute hospital.

Qualifications include a high school diploma (AA in business preferred), knowledge of Windows-based systems, and at least two years of administrative experience, preferably in healthcare.

Qualifications

• Knowledge of Windows-based computer systems and Microsoft Word.
• Minimum of a high school diploma; AA degree in business preferred.
• Two years experience as an administrative assistant required; healthcare/subacute experience preferred.

Responsibilities

• Develop and maintain Administrator’s itinerary/calendar.
• Collect data and prepare weekly Administrator’s report.
• Prepare monthly quality improvement reports for presentation.
• Maintain policy and procedure manuals and the corresponding database.
• Assist with licensing applications and travel arrangements.
• Maintain patient privacy and administrator’s files.
• Light clerical support to managers reporting to Administrator.

Skills

Word

Excel

Access

PowerPoint

Administrative support

Education

High school diploma

AA degree in business

Tools

Copier

Fax machine

Postage meter

10-key adding machine

Job description

ABOUT US:

We are passionate about KIDS! Be a part of a TEAM that helps KIDS grow! Totally Kids Specialty Healthcare is a small pediatric sub-acute hospital with 45 patients. We are the ONLY long-term care hospital dedicated entirely to children. Our residents' ages range from newborn to 21 years of age and we are dedicated to enriching the health and quality of life for our kids. We are always striving to meet the medical, developmental, social, psychological, and spiritual needs of our kids. Be part of a TEAM that passionately cares for the ongoing improvement of our residents.

Position Description:

This position provides direct administrative support to the Administrator. The Administrative Assistant is responsible for maintaining manuals, preparing reports and publications, performing typing, and filing.

Reporting Relationships/Degree of Supervision:

Reports to the Administrator. A moderate degree of supervision.

Qualifications:

• Knowledge: Knowledge of corporate-level reporting and correspondence is required. Must have knowledge of Windows-based computer systems and Microsoft Word. Knowledge of Microsoft Excel, Access, and PowerPoint is preferred.
• Education/Training: Minimum of a high school diploma. AA degree in business or related college-level coursework is desired.
• Experience: A minimum of two years experience as an administrative assistant is required. Experience in healthcare or a subacute environment is preferable.

Physical Requirements:

• Reading, writing, and verbal skills.
• Lifting requirements: Generally not lifting or carrying objects that weigh greater than 45 pounds.
• Must be able to discern colors.
• Physical skills necessary to operate equipment:
  • A. Must be able to stand, reach in all directions, lift and carry objects.
  • B. Must have fine motor skills.
• Must have 20/20 vision (correction devices allowed) and be able to appropriately read patient information, posted materials, and other written information.
• Must hear (correctional devices allowed) and comprehend well enough to give and receive information for appropriate completion of duties.
• Must be able to speak, read, write, and listen in English with a skill level essential for communication in a management position.
• Must have normal physical stamina.
• Must be able to bend and twist.
• Must have full use of both hands.
• Must be able to walk intermittently.

Psychological Requirements:

• Demonstrated ability to work and function with chronically ill patients and their families.
• Demonstrated ability to maintain an appropriate level of emotional control with all patient groups; make appropriate safe decisions in critical situations.
• Have the ability to maintain an attitude situationally appropriate; trustworthy, friendly, cooperative, supportive of good customer satisfaction.

Knowledge and skills necessary to obtain and use appropriate office equipment including:

• Personal computer.
• Copier.
• Fax machine.
• Postage meter.
• 10-key adding machine.

Duties Summary:

• Develop and maintain Administrator’s itinerary/calendar.
• Collect data and prepare weekly Administrator’s report.
• Collect data and prepare monthly quality improvement reports for presentation.
• Maintain all policy and procedure manuals, including the corresponding database.
• Maintain the Title 22 regulations manual.
• Register employees for conference attendance and prepare related travel arrangements.
• Attend multiple meetings and prepare minutes.
• Prepare applications for licensing agencies.
• Maintain patient privacy.
• Develop business correspondence.
• Develop a monthly employee newsletter.
• Maintain the Administrator’s spending record.
• Maintain the Safety Incentive program.
• Complete word processing tasks as requested by the Administrator.
• Maintain the Administrator’s files.
• Light clerical support to managers reporting to Administrator.
• Other duties as assigned.

Work Location:

One location.

Work Remotely:

No.

Job Types:

Full-time.

Benefits:

• 401(k).
• Dental Insurance.
• Employee assistance program.
• Employee discount.
• Flexible schedule.
• Flexible spending account.
• Health insurance.
• Life insurance.
• Paid time off.
• Referral program.
• Vision insurance.

About Totally Kids Specialty Healthcare - Sun Valley:

Sun Valley Specialty Healthcare is a small pediatric sub-acute hospital with 45 patients. We are the ONLY long-term care hospital dedicated entirely to children. Our residents' ages range from newborn to 21 years of age and we are dedicated to enriching the health and quality of life for our kids. We are always striving to meet the medical, developmental, social, psychological, and spiritual needs of our kids. Be part of a TEAM that passionately cares about the ongoing improvement of our residents.