Administrative Assistant

Air Comfort, Inc; Long Beach (CA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

403(b)

Dental Insurance

Health Insurance

Life Insurance

Paid Time Off

Holiday Pay

Vision Insurance

Job summary

Life Steps Foundation Southern California Adult Services is seeking an Administrative Assistant to support a dynamic team and promote equity and efficient operations across the organization.

The role involves coordinating office tasks, answering calls, managing calendars, coordinating facilities, travel for staff, and providing general clerical support, with opportunities to work with management and staff at all levels.

Qualifications

• 1 year of general office experience required.
• Proficient with office software and SharePoint.
• Bilingual in Spanish preferred.

Responsibilities

• Oversee all aspects of general office coordination.
• Answer telephones and transfer to staff.
• Maintain office calendar to coordinate workflow and meetings.
• Coordinate office supplies and provide training as needed.
• Assist in preparing for client and internal meetings, including facilities management.
• Assist with travel arrangements for staff, board and vendors.
• Open, track and distribute mail and deliveries.
• Perform general clerical duties.
• Assist with data research and compilation.

Skills

Computer skills

Strategic thinking

Multitasking

Critical thinking

Fast-paced work

Reliability

Office experience (1 year)

Education

High school or equivalent

Tools

SharePoint

Job description

Life Steps Foundation Southern California Adult Services has an immediate opening for an Administrative Assistant to work with a dynamic team that impacts and promotes equity and fair human relations throughout the organization.

Job Duties

• Oversee all aspects of general office coordination
• Answer telephones and transfer to the appropriate staff member
• Maintain office calendar to coordinate workflow and meetings
• Coordinate office supplies, phone extensions, and SharePoint and provide training as needed.
• Assist in preparing for client and internal meetings, including coordinating facilities management, janitorial services, and other office improvements.
• Ability to work with and assist all levels of Management and staff
• Make travel arrangements for staff, board and vendors
• Open, track and distribute incoming/outgoing mail and deliveries
• Perform general clerical duties.
• Assist with Research and compiling data as needed.
• Other duties as assigned.

Qualifications

• Must be computer-knowledgeable
• Ability to think strategically, identify company needs, multitask, and work well either alone or as part of a team.
• Must demonstrate critical thinking skills.
• Ability to work in a fast-paced environment.
• Must have reliable transportation
• At least 1 year of experience in general office responsibilities and procedure

Benefits

• 403(b)
• Dental Insurance
• Health Insurance
• Life Insurance
• Paid Time Off
• Holiday Pay
• Vision Insurance

Schedule

• Monday to Friday

Experience

• Data Entry: 1 year (Preferred)
• Administrative Assistant: 1 year (Preferred)

Education

• High school or equivalent (Required)

Language

• Bilingual in Spanish(Preferred)