Administrative Assistant

ImageFIRST; Livonia (MI); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Weekly pay

Medical, Dental, Vision

401k (match)

Paid Time Off Package

Paid Parental Leave

Tuition Reimbursement

Referral Program

Great company culture

Collaborative team environment

Job summary

ImageFIRST is seeking an Administrative Assistant to greet visitors, handle calls, sort mail and support office operations. This role supports data entry, ordering supplies, and maintaining reports. Schedule Mon-Fri, pay $25.00/hour, paid weekly.

Ideal candidate has at least 2 years of administrative experience and a high school diploma; familiarity with Excel/Oracle is a plus. We offer weekly pay, benefits including health, 401k, PTO, and a collaborative team culture.

Qualifications

• Minimum of 2 years of Administrative experience.
• High School Diploma or Equivalent.
• Excellent communication and organizational skills.
• Proficiency in data entry and MS Office.

Responsibilities

• Greet visitors and perform general administrative duties.
• Clerical: handle incoming calls; open and sort mail; assist with overflow work including word processing, data entry and Internet research tasks.
• Create various spreadsheets and maintain data as necessary and as directed.
• Order supplies and maintain stock of office supplies in an organized fashion.
• Maintain all business reports in an up-to-date, user-friendly and organized fashion.

Skills

Administrative experience

Data entry

Customer service

Education

High School Diploma or Equivalent

Tools

Oracle

Excel

Job description

Schedule Mon-Fri

Pay $25.00/hour (paid weekly)

Founded in 1967, ImageFIRST® is the largest and only national linen rental and laundry service specializing in the healthcare market. Acquired by private equity firm Calera Capital in 2018, ImageFIRST serves medical facilities nationwide providing linen, patient gowns, scrubs, and more while managing their clients’ linen inventory for cost management. As leaders in infection prevention, they currently own and operate the most HLAC-accredited facilities in the industry. With one of the highest customer retention rates in the industry – 97% – ImageFIRST is dedicated to improving patient satisfaction and making staff happy with our white glove service!

Check out our company page https//www.imagefirst.com/company/

Schedule Mon-Fri

Pay $25.00/hour (paid weekly)

RESPONSIBILITIES

• Greet visitors and perform general administrative duties
• Clerical Handle incoming calls; open and sort mail; assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks
• Create various spreadsheets and maintain data as necessary and as directed
• Order supplies, merchandise and products as necessary and as directed; continue to maintain and stock office supplies in a neat, organized fashion
• Maintain all business associated reports in an up-to-date, user friendly, and organized fashion
• Adhere and comply with all Safety, Security, Policies and Procedures, Guidelines, Company Protocols and other related compliance as dictated
• Assist with event planning, coordination, and execution to support successful company events and activities.
• Coordinate with local vendors to facilitate services, orders, deliveries, and other business needs.
• Assist with accounts receivable activities, including maintaining records and supporting payment-related processes.
• Review and code invoices in Oracle to ensure accurate processing and proper account allocation.
• Perform other miscellaneous tasks associated with the Administrative facet of the business and operation as necessary and as dictated by Management

MINIMUM QUALIFICATIONS

• Minimum of 2 years’ of Administrative experience
• High School Diploma or Equivalent

PREFERRED COMPETENCIES

• Salesmanship – Ability to identify needs and customer relationship for our products and services
• Leadership – The ability to lead and direct co-workers and associates to streamline production, improve productivity and increase profitability
• Knowledge – Practical insight specific to the textile services industry and operations
• Decision Making – Identify problem/root causes and develops alternative courses of action and makes decisions that are based on logic assumptions which reflect factual information
• Communication – Excellent oral, written, phone and face to face communication skills with associates, customers and managers
• Integrity/Accountability/Follow Through – Demonstrates commitment to personal productivity and work quality; attends to task from inception to final resolution and accepts personal responsibility for assigned work
• Creativity – Looking for new and innovating ways to improve customer satisfaction

Required Competencies

• Be Respectful Value all we come in contact with
• Be Remarkable Create a positive moment with every interaction
• Be Safe Keep ourselves and those around us safe
• Be Honest Be guided by truthfulness in all we do

Benefits

• Weekly pay
• Medical, Dental, Vision
• Pet, Legal, and Hospital Indemnity Insurance
• 401k (match)
• Paid Time Off Package
• Paid Parental Leave
• Tuition Reimbursement
• Referral Program
• Great company culture
• Collaborative team environment

EOE / Drug-Free Workplace

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by applicable law. We are fueled by the talent, passion, and diversity of our associates.