Administrative Assistant

Apex Companies, LLC.; Livermore (CA); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Medical and dental insurance (company‑

Life, short and long‑term disability

401(k) match

Tuition assistance

Cross-training opportunities

Performance-based bonuses

Access to a national firm network

Job summary

Apex Companies, LLC. is seeking an Administrative Assistant in Livermore, CA, offering $22.00 per hour. This role focuses on supporting operations reporting, data accuracy, and supervisory assistance within a dynamic professional services firm.

You'll join a large nationwide company with a strong benefits package, opportunities for bonuses, and cross-training across projects. The position emphasizes reliability, attention to detail, and effective communication as key assets for success.

Qualifications

• Minimum of a high school diploma.
• 3-4 years of office experience within a professional services environment.
• Experience with multi-line telephone systems, data entry, document preparation, and document management.
• Strong attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, and Outlook).
• Ability to successfully perform multiple responsibilities simultaneously.
• Demonstrated history of stable employment and excellent attendance and punctuality.

Responsibilities

• Reviewing and monitoring operational reports for the majority of the workday.
• Assisting supervisors with report-related inquiries and support.
• Ensuring accuracy and consistency of reporting data.
• Providing administrative support to supervisors as needed.
• Supporting daily operational reporting and follow-up activities.

Skills

Strong written and verbalcommunication

Strong attention to detail

Multitasking

Stable employment history

Team collaboration

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we're building more than a consulting and engineering firm—we're creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you'll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high-quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.

Job Title: Operations Administrative Assistant
Location: Livermore, CA
Compensation: $22.00 per hour

Your Responsibilities as an Administrative Assistant:

• Reviewing and monitoring operational reports for the majority of the workday.


• Assisting supervisors with report-related inquiries and support.


• Ensuring accuracy and consistency of reporting data.


• Providing administrative support to supervisors as needed.


• Supporting daily operational reporting and follow-up activities.

Why you'll love working for us:

• Company-subsidized medical and dental.


• Company-paid life, short, and long-term disability.


• 401k match, tuition assistance, and more.


• Cross-training and the ability to work on a variety of projects.


• Performance-based bonuses or other incentives.


• Working with the best and brightest in the industry.


• 1,500+ employee national firm with 50+ locations across the US.

What we're looking for:

• Minimum of a high school diploma.


• 3-4 years of office experience within a professional services environment.


• Administrative experience such as familiarity with standard office concepts, practices, and procedures.


• Experience with multi-line telephone systems, data entry, document preparation, and document management.


• Strong attention to detail.


• Strong written and verbal communication skills.


• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, and Outlook).


• Ability to successfully perform multiple responsibilities simultaneously.


• Demonstrated history of stable employment and excellent attendance and punctuality.

Apex Job Title: Administrative Assistant
Apex Job ID: 12159

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [e-mail] or [phone]. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer

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For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Apex Companies's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A \"disabled veteran\" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

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