Part-Time Administrative Assistant

Keystone Cooperative, Inc.; Hamilton (MI); On-site; USD 34,000 - 50,000; Full time

Job summary

Keystone Cooperative, Inc. is seeking an organized administrative assistant for our Michigan branch. You will handle customer contracts, payments, and daily clerical tasks to keep the office running smoothly.

Ideal candidates possess strong communication, MS Office skills, and the ability to manage multiple priorities within strict deadlines. This role supports accounts receivable/payable and requires a proactive, team-oriented approach.

Qualifications

• High school diploma or equivalent required; 1–2 years related experience preferred.

Responsibilities

• Receive and route a high volume of calls professionally and courteously.

Skills

Verbal communication

Written communication

Microsoft Office

Organizational skills

Multi-tasking

Attention to detail

Independent work

Teamwork

Education

High school diploma or equivalent

1–2 years related experience

Tools

Microsoft Office Suite

Job description

Job DescriptionPosition Overview: The purpose of this role is to provide customer service and administrative assistance for the branch. This role will assist with accounts receivables, accounts payable as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and directing them to the correct individuals, sorting mail and assisting with other duties as needed.Duties and Responsibilities: Include but are not limited to:Receive and disperse a significant volume of phone calls in an efficient, courteous, and professional manner.Actively communicate with customers to adjust billing, answer questions, etc.Process payments, orders, and requests accurately.Reconcile, process and file necessary paperwork.Process electronic files via email.Compile and submit finalized documentation.Download reports.Perform general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.Balance cash drawer dailyCompiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail weekly.Responsible for purchasing general office and break room supplies.Assist with special projects as needed.Performs other duties as assigned.Skills and Qualifications:Strong verbal, and written, communication skills.Proficient with Microsoft Office SuiteExcellent organizational skills and the ability to work well within strict time frames.Detail oriented with the ability to process work accurately with minimal errors.Ability to perform multiple tasks simultaneously.Strong analytical skills and accurately calculate prices.Ability to work without supervision and make appropriate decisions.Work well in a team environment.Education and Experience:High school diploma and one to two years related experience and/or training; or equivalent combination of education and experience.