Administrative Assistant

Pennoni; Leesburg (VA); On-site; USD 38,000 - 48,000; Full time

Job summary

Pennoni is seeking an Administrative Assistant to support our Engineering operations at our Leesburg, VA office. This is a full-time, direct-hire role requiring strong MS Office skills and attention to detail.

Responsibilities include proofreading and finalizing proposals, handling A/R collections, coordinating facility maintenance, meetings, mail, and shipping/receiving. Ideal candidates have 2–5 years of experience, HS diploma, and excellent communication and organizational abilities.

Qualifications

• 2–5 years of experience in office administration
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Excellent organizational skills with attention to detail and accuracy
• Able to work independently and with others, deadline oriented, multi-tasking

Responsibilities

• Perform office administrative tasks for engineering operations
• Proofread, format, and finalize proposals, reports, and other documents
• Handle A/R collections and mail, shipping/receiving
• Coordinate facility maintenance and in-house meetings
• Manage office supplies and related tasks

Skills

Communication

Organizational skills

Attention to detail

Multitasking

Independent work

Education

High School Diploma

Tools

MS Office Suite

Job description

Pennoni is hiring for an experienced professional to join our team as an Administrative Assistant and support our Engineering operations on a full-time, direct basis at our office in Leesburg, VAoffice.

Job Description - Administrative Assistant - Full Time

JobResponsibilities

• Working on office administrative tasks
• Proofreading, formatting, finalizing proposals, reports and other documents
• A/R Collections
• Office Supplies
• Coordinate Facility Maintenance
• Coordinate for In-house meetings
• Mail
• Shipping/Receiving

Required Attributes

• Years of experience: 2-5
• A High School Diploma is required
• High level of proficiency in MS Office Suite, including Word, Excel, Power Point, and Outlook
• Strong written and verbal communication skills
• Excellent organizational skills with attention to detail and accuracy
• Able to work independently and with others
• Deadline oriented
• Multi-tasking

Preferred Attributes

• Experience in the AEC industry
• Proposal writing experience
• Experience in responding to RFP/RFQs
• Effectively interact with both external and internal clients
• Certified Notary

Why Pennoni?

At Pennoni, we're not just another multi-disciplinary engineering firm; we're a vibrant team of innovators shaping the future! Founded more than five decades ago, Pennoni is an ENR Top 500 consulting engineering firm where individuality sparks innovation and growth. We’re all about helping you build your career while fostering a great workplace culture - here, you'll work with supportive, talented teammates and find pride in your contributions. Join us to be part of a team that values your unique skills and drives excellence in every project!

Equal Opportunity Employer / Veterans / Disabled