Administrative Assistant

Key Training Center; Lecanto (FL); On-site; USD 28,000 - 42,000; Full time

Job summary

Key Training Center seeks an Administrative Assistant to support the Fleet and Facilities Director in Lecanto, FL. The role includes filing, copying, email handling, and maintaining DOT and Facilities logs, along with drafting work orders and coordinating with vendors.

The position requires strong secretarial skills, proficiency in Excel and Microsoft Office, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Performs all secretarial duties for the Fleet and Facilities Director.
• Maintains DOT and Facilities logs.
• Provides administrative support and typing for the Director.
• Writes work orders and prioritizes tasks.
• Interacts with KEY staff and vendors daily.

Responsibilities

• Filing and copying documents for the Fleet and Facilities office.
• Answering phones and taking detailed messages.
• Developing and maintaining DOT and Facilities logs.
• Maintaining Excel spreadsheets and maintenance logs.
• Scheduling vendor appointments and coordinating with staff.

Skills

Secretarial duties

Filing

Typing

Office admin

Vendor coordination

Emailing

Document control

Excel

Microsoft Office

Tools

Excel

Microsoft Office

Job description

Administrative Assistant# Administrative AssistantHot JobMaintenance Bldg - Lecanto, FL 34461## OverviewPosition TypeFull TimeJob ShiftAny## Description| | | || --- | --- | --- || | | || | | |1. Performs all secretarial duties for the Fleet and Facilities Director including:1. Filing2. Copying3. Emailing4. Download information from Internet5. Develops and maintains DOT and Facilities logs.6. Administrative support7. Typing for the Fleet and Facilities Director as needed.3. Assists in the overall management of the Fleet and facilities office. This includes:1. Insuring a smooth flow of all documentation in and out of the Fleet and Facilities office2. Answering telephones and taking detailed messages.3. Writes work orders and assists in assigning them in a prioritized sequence.4. Interacts with the KEY’s staff as well as vendors on a daily basis.5. Emptying and filing mail bags6. Participates in the yearly master inventory.7. Orders office supplies as necessary.2. Maintains all DOT files3. Assists the Fleet and Facilities staff with major events such as “Field day” and the “Run for the money”4. Maintains Excel spreadsheets and Vehicle and DOT Maintenance logs.5. Schedules appointments with vendors.6. Maintains positive relations with vendors, KEY staff and its clients.