Administrative Assistant

Prospectblue; Laredo (TX); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Bilingual English/Spanish

Job summary

ProspectBlue seeks an Administrative Assistant in Laredo, Texas to support its busy terminal. This hands‑on role requires organization, accuracy, and the ability to keep paperwork moving in a fast-paced environment.

You will process daily terminal paperwork, enter shipment and billing data, and maintain filing systems while answering phones and assisting with routine reports for terminal management. A high school diploma and 1–2 years of experience are preferred, with MS Office proficiency and

Qualifications

• 1–2 years of administrative, clerical, or office experience.
• Strong attention to detail and accurate data entry.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Dependable, organized, and able to manage multiple tasks.
• Clear, professional communication in person and by phone.

Responsibilities

• Process, scan, and file daily terminal paperwork, including bills of lading, delivery receipts, and manifests.
• Enter and update shipment and billing information accurately.
• Maintain organized paper and electronic filing systems.
• Answer phones and respond to customer and driver questions.
• Prepare routine reports and correspondence for terminal management.
• Track and follow up on missing or incomplete documents.
• Order office supplies and handle general office tasks as needed.

Skills

Administrative experience

Data entry

Microsoft Office

Multi-tasking

Professional communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

ProspectBlue seeks an Administrative Assistant in Laredo, Texas!!!

A national LTL freight carrier is looking for an Administrative Assistant to support its Laredo terminal. This is a hands‑on office role for someone who is organized, accurate, and comfortable keeping paperwork moving in a busy environment.

What you'll do

• Process, scan, and file daily terminal paperwork, including bills of lading, delivery receipts, and manifests
• Enter and update shipment and billing information accurately
• Maintain organized paper and electronic filing systems
• Answer phones and respond to customer and driver questions
• Prepare routine reports and correspondence for terminal management
• Track and follow up on missing or incomplete documents
• Order office supplies and handle general office tasks as needed

What you'll bring

• 1 to 2 years of administrative, clerical, or office experience
• Strong attention to detail and accurate data entry
• Solid computer skills, including Microsoft Office (Outlook, Excel, Word)
• Dependable, organized, and able to manage multiple tasks
• Clear, professional communication in person and by phone
• High school diploma or equivalent

Nice to have

• Experience in freight, transportation, or logistics
• Bilingual English/Spanish