Administrative Assistant

Camelot Community Care Inc; Lake City (FL); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401K plan

11 paid holidays

Generous vacation and sick time

CEU reimbursement

Tuition reimbursement

Flexible spending accounts

Disability & life insurance

Job summary

Camelot Community Care is seeking an energetic office administrator to support daily operations at our Lake City location. The role includes front-desk duties, data entry, calendar management, and assisting with billing and reporting processes.

The successful candidate will handle confidential information with discretion, utilize Microsoft Office tools, and collaborate with local staff to ensure smooth administrative workflow in a consumer-focused environment.

Qualifications

• High school diploma or GED required.
• Minimum of one year administrative or secretarial office experience.

Responsibilities

• Answers and screens telephone calls and takes messages.
• Enters and updates information in relevant databases.
• Maintains schedules and calendars.
• Manages accounts payable for the office.
• Organizes and maintains client records.
• Prepares reports and assists with budgets and other required reports.
• Completes billing procedures and distributes to the appropriate person.
• Maintains office supplies and arrangements for equipment maintenance.

Skills

Administrative skills

Organizational skills

Communication skills

Confidential information

Education

GED or high school diploma

Tools

Microsoft Office

Job description

Camelot Community Care employs over 500 dedicated and talented professionals who lead us in our efforts of helping children reach their fullest potential. Working for Camelot is a unique experience where each employee is asked not only to shape the future of the children they serve, but also help shape the future of the company. We take pride in our organizational culture of allowing local programs and staff an appropriate amount of autonomy to design and deliver services that best meet their community's needs. Camelot is not a top heavy organization but instead we place our trust and confidence in local leadership with the corporate administration providing guidance, support and the necessary resources to provide high quality services.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.1. Answers and screens telephone calls ensuring accurate messages are taken.2. Enters and updates information in relevant computer data bases for assigned program(s).3. Maintains various schedules and calendars.4. Reads and routes incoming mail.5. Composes and types routine correspondence and dictation.6. Manage, prepare and maintain all accounts payable for the office.7. Organizes and maintains client records.8. Ensures safety and compliance of physical building to include fire drills, safety assessments, safety reports, and other building and safety issues per Camelot policy and procedures.9. Prepares outgoing mail and correspondence including but not limited to e-mail and faxes.10. Completes all billing procedures as assigned and distributes to appropriate person.11. Orders and maintains office supplies, and arranges for equipment maintenance.12. Maintains petty cash drawer including distribution and accounting.13. Maintains personnel files and other employee related documents.14. Collect timesheets and transfer information to summary sheets and maintain records of all timesheets, leave requests, etc.15. Collects/receives, processes and submits all cash received at the office.16. Assist in the preparation and completion of reports, budgets, and other required reports.EDUCATION and/or EXPERIENCEHigh school diploma or general education degree (GED); minimum of one year previous administrative or secretarial office experience.CERTIFICATES, LICENSES, REGISTRATIONS This position requires the following credentials.Valid Drivers LicenseValid auto InsuranceOTHER QUALIFICATIONS This position requires the following additional qualifications.Through computer skills including knowledge of Microsoft Office productsAbility to handle confidential informationOrganizational SkillsCommunication SkillsWe invest in you!Health Insurance PlanDental Insurance Plan401K Plan11 paid holidaysGenerous vacation and sick time benefitsTuition and CEU reimbursementFlexible spending accountsSupplemental insurance packages including disability, life insurance, and other productsCamelot employees receive competitive salaries, performance-based pay in some positions, on-going training, CEU opportunities, as well as promotional opportunities throughout the company. Most importantly, joining Camelot provides an opportunity to be part of a team that is dedicated to providing the highest quality of care to children in a supportive and friendly work environment.Camelot Community Care is an equal opportunity employer and a drug free workplace.All positions require screening through the Florida Background Screening Clearinghouse.Learn more at https://info.flclearinghouse.com.