Administrative Assistant

Camelot Community Care; Town of Florida (NY); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Health Insurance Plan

Dental Insurance Plan

401K Plan

11 paid holidays

Generous vacation and sick time

Tuition and CEU reimbursement

Flexible spending accounts

Supplemental insurance packages

Job summary

Camelot Community Care in Palm Beach, FL is seeking a Full Time Administrative Assistant to support daily office operations. You will answer calls, manage records, process mail, and help with billing and budgeting tasks in a collaborative team environment.

The role requires a high school diploma and at least one year of admin experience; a valid driver’s license is required. The office offers competitive benefits including health, dental, 401(k), and ample paid time off.

Qualifications

• High school diploma or GED required.
• Minimum of one year of administrative or secretarial office experience.
• Valid driver's license is required.

Responsibilities

• Answers and screens telephone calls and takes messages.
• Enters and updates data in relevant office databases.
• Maintains calendars and schedules.
• Reads and routes mail and handles correspondence.
• Prepares and processes accounts payable.
• Maintains client records and office filing.
• Ensures building safety and compliance per Camelot policy.
• Produces reports and assists with budgets as needed.

Skills

Administrative support

Office experience

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Job Details

Job Location: Palm Beach Office - Greenacres, FL 33463

Position Type: Full Time

Education Level: High School

Salary Range: $17.00 - $20.00 Hourly

Working for Camelot is a unique experience where each employee is asked not only to shape the future of the children they serve but also help shape the future of the company. We take pride in our organizational culture of allowing local programs and staff an appropriate amount of autonomy to design and deliver services that best meet their community's needs. Camelot is not a top-heavy organization but instead we place our trust and confidence in local leadership with the corporate administration providing guidance, support and the necessary resources to provide high quality services.

Essential Duties and Responsibilities

• Answers and screens telephone calls ensuring accurate messages are taken.
• Enters and updates information in relevant computer data bases for assigned program(s).
• Maintains various schedules and calendars.
• Reads and routes incoming mail.
• Composes and types routine correspondence and dictation.
• Manage, prepare and maintain all accounts payable for the office.
• Organizes and maintains client records.
• Ensures safety and compliance of physical building to include fire drills, safety assessments, safety reports, and other building and safety issues per Camelot policy and procedures.
• Prepares outgoing mail and correspondence including but not limited to e-mail and faxes.
• Completes all billing procedures as assigned and distributes to appropriate person.
• Orders and maintains office supplies, and arranges for equipment maintenance.
• Maintains petty cash drawer including distribution and accounting.
• Maintains personnel files and other employee related documents.
• Collect timesheets and transfer information to summary sheets and maintain records of all timesheets, leave requests, etc.
• Collects/receives, processes and submits all cash received at the office.
• Assist in the preparation and completion of reports, budgets, and other required reports.

Qualifications

High school diploma or general education degree (GED); minimum of one year previous administrative or secretarial office experience.

Certificates, Licenses, Registrations

Valid Drivers License

Valid auto Insurance

We invest in you!

• Health Insurance Plan
• Dental Insurance Plan
• 401K Plan
• 11 paid holidays
• Generous vacation and sick time benefits
• Tuition and CEU reimbursement
• Flexible spending accounts
• Supplemental insurance packages including disability, life insurance, and other products

Camelot employees receive competitive salaries, performance-based pay in some positions, on-going training, CEU opportunities, as well as promotional opportunities throughout the company. Most importantly, joining Camelot provides an opportunity to be part of a team that is dedicated to providing the highest quality of care to children in a supportive and friendly work environment.

Camelot Community Care is an equal opportunity employer and a drug free workplace.

All positions require screening through the Florida Background Screening Clearinghouse. Learn more at https://info.flclearinghouse.com.