Administrative Assistant

Camelot Community Care Inc; Tallahassee (FL); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health Insurance Plan

Dental Insurance Plan

401K Plan

11 paid holidays

Generous vacation and sick time

Job summary

Camelot Community Care Inc is hiring an Administrative Assistant to support daily office operations in Tallahassee, FL. The role involves answering calls, scheduling, maintaining records, processing billing and payroll data, and ensuring building safety compliance.

The position offers opportunities for CEU-related training, benefits, and a supportive team focused on delivering high-quality care for children.

Qualifications

• Answers and screens telephone calls and takes accurate messages.
• Enters and updates information in relevant databases for assigned programs.
• Maintains schedules and calendars; reads and routes incoming mail.

Responsibilities

• Prepares and manages accounts payable for the office.
• Maintains client records and personnel files.
• Ensures safety and compliance of the physical building per policy.
• Prepares outgoing mail and correspondence; handles e-mails and faxes.
• Completes billing procedures and distributes to the appropriate person.
• Orders office supplies and arranges for equipment maintenance.
• Tracks timesheets and transfers data to summary sheets.
• Collects cash receipts and processes them.
• Assists in reports and budgets preparation.

Skills

Telephone screening

Scheduling

Records management

Accounts payable

Billing procedures

Office administration

Safety compliance

Cash handling

Education

High school diploma or GED

Tools

Microsoft Office

Data entry

Job description

Camelot Community Care employs over 500 dedicated and talented professionals who lead us in our efforts of helping children reach their fullest potential. Working for Camelot is a unique experience where each employee is asked not only to shape the future of the children they serve, but also help shape the future of the company. We take pride in our organizational culture of allowing local programs and staff an appropriate amount of autonomy to design and deliver services that best meet their community's needs. Camelot is not a top heavy organization but instead we place our trust and confidence in local leadership with the corporate administration providing guidance, support and the necessary resources to provide high quality services.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.1. Answers and screens telephone calls ensuring accurate messages are taken.2. Enters and updates information in relevant computer data bases for assigned program(s).3. Maintains various schedules and calendars.4. Reads and routes incoming mail.5. Composes and types routine correspondence and dictation.6. Manage, prepare and maintain all accounts payable for the office.7. Organizes and maintains client records.8. Ensures safety and compliance of physical building to include fire drills, safety assessments, safety reports, and other building and safety issues per Camelot policy and procedures.9. Prepares outgoing mail and correspondence including but not limited to e-mail and faxes.10. Completes all billing procedures as assigned and distributes to appropriate person.11. Orders and maintains office supplies, and arranges for equipment maintenance.12. Maintains petty cash drawer including distribution and accounting.13. Maintains personnel files and other employee related documents.14. Collect timesheets and transfer information to summary sheets and maintain records of all timesheets, leave requests, etc.15. Collects/receives, processes and submits all cash received at the office.16. Assist in the preparation and completion of reports, budgets, and other required reports.EDUCATION and/or EXPERIENCEHigh school diploma or general education degree (GED); minimum of one year previous administrative or secretarial office experience.We invest in you!Health Insurance PlanDental Insurance Plan401K Plan11 paid holidaysGenerous vacation and sick time benefitsTuition and CEU reimbursementFlexible spending accountsSupplemental insurance packages including disability, life insurance, and other productsCamelot employees receive competitive salaries, performance-based pay in some positions, on-going training, CEU opportunities, as well as promotional opportunities throughout the company. Most importantly, joining Camelot provides an opportunity to be part of a team that is dedicated to providing the highest quality of care to children in a supportive and friendly work environment.Camelot Community Care is an equal opportunity employer and a drug free workplace.All positions require screening through the Florida Background Screening Clearinghouse.Learn more at https://info.flclearinghouse.com.