ADMINISTRATIVE ASSISTANT

VIS Group; Lacey, Northern (WA, KY); Hybrid; USD 30,000 - 36,000; Full time

Job summary

VIS Group in Lacey, WA is seeking an organized Admin Associate to support the Director of Administration and drive key internal initiatives. You'll handle a variety of tasks, from marketing materials to onboarding new clients, and help keep operations running smoothly.

Ideal candidates are detail-oriented, capable multi-taskers, with strong Microsoft Office skills and excellent written and verbal communication. This full-time role offers a 40-hour week and hourly pay between $22 and $26, DOE.

Qualifications

• Exceptional written and verbal communication.
• Ability to multi-task and prioritize in a fast-paced environment.
• Punctuality, dependability and attendance per schedule.
• Typing speed of 40 wpm or higher.
• Experience with HR-related processes is a plus.

Responsibilities

• Provide administrative support to the Director of Administration.
• Assist in the development of company marketing materials.
• Plan, coordinate, and implement special projects as assigned.
• Organize and execute team events and employee recognition initiatives.
• Maintain and update internal systems, including tracking contract renewals, new clients, and client transitions.
• Support onboarding of new clients and offboarding of terminated clients.
• Assist with hiring processes, including scheduling interviews, conducting prescreens, coordinating background checks, and ordering new hire materials (e.g., business cards).
• Perform additional duties as assigned.

Skills

Communication skills

Multi-tasking

Attention to detail

Punctuality

Typing speed 40 wpm

Teamwork

Education

High School diploma

Tools

Microsoft Office Suite

Job description

Description

VIS Group in Lacey, Washington is looking for the next incredible person to join our Admin team!

About Our Industry:

Homeowners Associations (HOAs) are supported by professional management companies that help maintain the operations, financial health, and overall quality of residential communities. These companies partner with HOA Boards of Directors to coordinate services, support homeowners, and ensure communities run smoothly and efficiently.

Behind the scenes, strong administrative support is essential to keeping these operations organized, responsive, and effective.

About the Role:

This position is part of our Administration Department and works directly with the Director of Administration to support company-wide initiatives, internal operations, and team engagement efforts. The ideal candidate is detail-oriented, adaptable, and comfortable managing a variety of responsibilities in a fast-paced environment.

Job Location: Lacey, WA
Hours/Week: 40 hr
Salary: $22-$26 per hour, DOE

Key Responsibilities:

• Provide administrative support to the Director of Administration
• Assist in the development of company marketing materials
• Plan, coordinate, and implement special projects as assigned
• Organize and execute team events and employee recognition initiatives
• Maintain and update internal systems, including tracking contract renewals, new clients, and client transitions
• Support onboarding of new clients and offboarding of terminated clients
• Assist with hiring processes, including scheduling interviews, conducting prescreens, coordinating background checks, and ordering new hire materials (e.g., business cards)
• Perform additional duties as assigned

Skills and Qualifications:

• Must have good computer knowledge and general office experience. MUST be proficient in Microsoft Office Suite programs, and be capable of learning various other proprietary applications
• Operation of general office equipment (printers, copier, scanner, fax, mail machine, postage meter, etc.)
• A professional demeanor and helpful attitude along with a desire to learn and work in a team environment
• Exceptional communication skills, both written and verbal
• Punctuality, dependability and attendance per working schedule required
• Ability to multi-task, and prioritize multiple projects simultaneously in a fast-paced environment
• Typing speed of 40 wpm or higher
• HR-related experience a plus

Professionalism:

Our company is hired by communities expecting the highest level of service and professionalism. That means that your presence and poise (on the phone, through emails, or in person) must be professional, courteous and always customer service oriented.

Education

• High School diploma is preferred.