Administrative Assistant

English Lutheran Church; La Crosse (WI); On-site; USD 19,000 - 28,000; Part time

Job summary

English Lutheran Church in La Crosse, WI seeks a part-time Administrative Assistant to serve as the receptionist and provide office support for staff, members, and visitors. The role offers flexible hours up to 30 per week, with a guaranteed schedule on Tuesday afternoons and potential variation with the school year.

Responsibilities include creating worship materials, handling communications, and assisting with basic office tasks under the Office Manager and Pastor.

Qualifications

• Post-secondary study in administrative or secretarial skills, or equivalent experience (3-5 years)
• Strong communication skills, both written and verbal
• Ability to maintain confidentiality and exercise discretion
• Proficiency in Microsoft Office; willingness to learn Canva, Constant Contact, Weebly, social media
• Graphic design skills are a plus but not required

Responsibilities

• Serve as first point of contact for members and visitors with a welcoming demeanor.
• Provide administrative support to staff, members, and volunteers.
• Prepare bulletins and materials for worship services and events; ensure volunteers have necessary information.
• Assist with communications, mailings, website updates, and social media tasks.
• Support Office Manager with basic financial duties (e.g., processing donations).
• Maintain church calendar, office supply inventory, and schedule maintenance of office equipment.
• Perform other duties as assigned by the Office Manager or Pastor.

Skills

Hospitality

Confidentiality

Communication (oral & written)

MS Office

Graphic design

Education

Administrative/secretarial studies or 3–5 years experience

Tools

Microsoft Office Suite

Canva

Constant Contact

Weebly

ICON CMO (church software)

Job description

English Lutheran Church is hiring an Administrative Assistant - join our team today! The Administrative Assistant will serve as receptionist, provide office administrative support for members, staff, and visitors, and foster a welcoming environment for all who visit English Lutheran Church. We offer competitive pay, based on local wages and trends within religious institutions, as well as paid holidays, vacation, and personal time off. This position is part-time, up to 30 hours per week. It is a typical Monday-Friday office hours schedule, with hours anytime between 8:00-4:00pm. The schedule will be worked out with the Office Manager, although required work hours include Tuesday afternoons (year-round). Hours may vary based on school year (more hours) vs. summer (less hours) but may not exceed 30 hours per week consistently.

Responsibilities

• Serve as first point of contact for members and visitors, providing a warm welcome.
• Respond to requests for emergency financial assistance.
• Create and print bulletins and other materials for weekend worship, funerals,weddings, ensuring volunteers have information needed.
• Assist with communications (printing and assembling bulk mailings, special bulletins,e-news, website updates, graphic design, social media).
• The Office Manager handles most financial duties; however, the AdministrativeAssistant may help with tasks such as writing checks, entering donations, etc.
• In conjunction with the Office Manager, maintain an accurate church calendar,office supply inventory, and schedule maintenance of office machines.
• Other duties as assigned by the Office Manager or Pastor.

Qualifications

• Ability to exude warmth and convey a spirit of hospitality.
• Ability to maintain confidentiality in all manners.
• Ability to communicate verbally and in writing.
• Graphic design skills preferred, but not required.
• Proficiency in keyboarding skills, office machines, telephone systems, Microsoft Office Suite; willingness to learn Canva, Constant Contact, Weebly, social media, and churchsoftware (ICON CMO).
• Ability to meet deadlines, prioritize, and multi-task.Basic understanding of how an office functions and ability to learn new conceptsquickly with high attention to detail.
• Post-secondary study in administrative or secretarial skills, or equivalent experience (3-5years) is required.