Administrative Assistant

Ductz Intl.; Knoxville (TN); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

BELFOR and BELFOR Franchise Group are seeking an Administrative Assistant for a field-office environment in Knoxville, TN. The role includes handling mail and calls, processing AP/AR, reviewing payroll, and creating new job records in JD Edwards.

You will maintain organized job files and ensure vendor compliance while supporting Estimator/General Manager review. The ideal candidate will have strong customer service, time-management, and attention to detail within a fast-paced office setting.

Qualifications

• Experience in accounts payable and accounts receivable workflows.
• Proficient with JD Edwards and related office software.
• Strong organizational skills and accuracy in data entry.
• Ability to handle multiple tasks with tight deadlines.

Responsibilities

• Handle incoming mail and phone calls, routing to the appropriate party.
• Perform AP/AR tasks and payroll review as required.
• Create new job records in JD Edwards and maintain job files.
• Maintain vendor lists and ensure compliance with vendor requirements.
• Reconcile AP statements monthly and manage customer files.

Skills

Customer service

Time management

Attention to detail

Front desk operations

Tools

JD Edwards

BCS

Job description

BELFOR and BELFOR Franchise Group (BFG) offer competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off.

Position Overview

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

BELFOR Website

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