Administrative Assistant

DVS V3; Knoxville (TN); Sur place; USD 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Résumé du poste

BELFOR Franchise Group is seeking an administrative professional to support field operations in Knoxville. The role handles mail, phones, and basic AP/AR tasks, while creating jobs in JD Edwards and maintaining vendor lists.

Attention to detail and organization are essential as you support estimators and management. Responsibilities include document management, ensuring vendor compliance, and participating in required BELFOR training.

Qualifications

• Strong customer service skills and professionalism.
• Experience with accounts payable and accounts receivable processes.
• Attention to detail and ability to work under deadlines.
• Familiarity with JD Edwards and vendor management.

Responsabilités

• Handle incoming mail and phone calls, directing to the appropriate party.
• Process Accounts Payable: sorting, matching, and scanning invoices.
• Process Accounts Receivable: receive payments and deposit funds.
• Create new jobs in JD Edwards and maintain vendor lists.
• Ensure compliance with vendor requirements and perform monthly AP reconciliations.
• Maintain customer files and digital/physical filing systems.
• Attend training sessions as required.

Connaissances

Customer service

Accounts payable

Accounts receivable

JD Edwards

Outils

JD Edwards

BCS

Description du poste

BELFOR and BELFOR Franchise Group (BFG) offer competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off.

Position Overview

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

BELFOR Website

Employer Privacy Policy

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions.All information provided will be kept separate from your expression of interest, and will not be available to managers making hiring decisions. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.

ADP Privacy Statement Artificial Intelligence Google Privacy Policy Google Terms of Service