Administrative Assistant

Stewart-Glass; Kentucky; On-site; USD 38,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life insurance

Paid vacation

Paid sick leave

Job summary

Stewart Glass is seeking an Administrative Assistant to join our Logan, OH facility. You will handle phones, visitor reception, filing, document preparation, scheduling, and basic project support in a fast-paced office environment.

The role requires a high school diploma, 2–3 years of experience, and fluency in English. We offer full-time hours, overtime eligibility, and comprehensive benefits. This in-person position emphasizes accuracy, organization, and professional communication.

Qualifications

• Proficiency with Microsoft Office: Word, Excel, Project, QuickBooks, and PowerPoint.
• Knowledge of standard office equipment operation.
• Familiarity with clerical and administrative procedures such as filing and record-keeping.
• Understanding of basic office management principles and practices.
• U.S. citizen or authorized to work in the U.S. without sponsorship.
• 2-3 years of experience in administrative or financial roles.
• Fluency in English.

Responsibilities

• Answer, screen, and transfer inbound phone calls.
• Receive and direct visitors and clients.
• Perform general clerical duties including photocopying, faxing, and mailing.
• Maintain electronic and hard copy filing systems.
• Retrieve documents from filing systems and handle information requests.
• Prepare and modify documents, including correspondence and reports.
• Schedule meetings, travel arrangements, and agendas for managers.

Skills

Fluent English

Strong written and verbal

Organizational skills

Attention to detail

Communication skills

Education

High school diploma

Tools

Microsoft Office

Word

Excel

Project

QuickBooks

PowerPoint

Job description

Description

JOB DESCRIPTION

Stewart Glass is at the forefront of solar glass manufacturing in the United States, delivering high-performance glass solutions for a sustainable future. As the sister company of Stewart Engineers, we build on a legacy of expertise in float and coated glass technology. We are committed to innovation, quality, and operational excellence.

We currently have an opening at our Logan, OH facility for an Administrative Assistant.

PRIMARY DUTIES

• Answer, screen, and transfer inbound phone calls
• Receive and direct visitors and clients
• Perform general clerical duties, including photocopying, faxing, and mailing
• Maintain electronic and hard copy filing systems
• Retrieve documents from filing systems
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine inquiries
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails
• Schedule and coordinate meetings, appointments, and travel arrangements for managers, supervisors, and clients
• Prepare agendas for meetings and manage schedules
• Assist with project document control
• Record, compile, transcribe, and distribute minutes of meetings
• Open, sort, and distribute incoming correspondence
• Maintain office supply inventories
• Coordinate maintenance of office equipment
• Coordinate and maintain records for staff, telephones, parking, and petty cash
• Run errands, examples may include post office, pickups, or drop offs as directed and required.

QUALIFICATIONS REQUIRED/DESIRED

• Computer proficiency with intermediate knowledge of Microsoft Office: Word, Excel, Project, QuickBooks, and PowerPoint
• Knowledge of standard office equipment operation
• Familiarity with clerical and administrative procedures such as filing and record-keeping
• Understanding of basic office management principles and practices
• High school diploma or equivalent, with additional coursework in
• U.S. citizen or authorized to work in the U.S. without sponsorship
• 2-3 years of experience in administrative or financial roles
• Fluency in English

KEY COMPETENCIES

• Ability to turn visitors without appointments away
• Strong written and verbal communication skills
• Planning and organizational abilities
• Ability to prioritize tasks effectively
• Problem assessment and resolution
• Information gathering and monitoring
• Attention to detail and accuracy
• Flexibility and adaptability
• Customer service orientated
• Ability to work collaboratively in a team environment

BENEFITS:

• This is a full-time position offering a competitive salary and a comprehensive benefits package, including medical, vision, dental, and life insurance, along with paid vacation and sick leave.

NO SPONSORSHIP.

Job Type: Full-time, hourly (eligible for overtime)

Work Location: In person @ Stewart Glass

Production Schedule:

• Office Hours: Monday through Friday with hours of 8:00 AM – 4:30 PM and a 30 minute unpaid lunch typically observed around 12:00 PM.