Administrative Assistant

Vehrs Distributing Company; Kent (WA); On-site; USD 27,552 - 41,328; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid vacation (80–160 hours/year)

Paid sick leave (10 days/year)

Personal holiday (1/year)

PFML and WA Cares Fund

Job summary

Vehrs Distributing Company in Washington state seeks an Administrative Assistant to provide support to the Executive Leadership Team. This full-time role coordinates scheduling, travel, and document tasks, and helps manage the office for a growing premium beverages company.

You will handle supplier communications, mail routing, event setup, and reporting needs, while maintaining a professional, organized workspace.

Qualifications

• Excellent written and verbal communication with vendors and internal teams.
• Strong organizational skills and attention to detail.
• Competent with mobile devices, email, and basic computer applications.

Responsibilities

• Facilitate scheduling and coordinate use of meeting spaces.
• Coordinate travel arrangements and expense reports for leadership.
• Perform typing and document creation tasks as required.
• Manage office supplies for the company headquarters.
• Assist with administrative tasks, such as pulling sales and commission reports.
• Receive and route incoming and outgoing mail.
• Coordinate arrangements for visitors.
• Maintain a clean work environment including shared spaces.
• Perform set-up and tear down for events, tastings, etc.

Skills

Effective communication

Organizational skills

Computer skills

Education

Associate degree

Wine/spirits knowledge preferred

Tools

MS Office

Job description

General Responsibilities

Since 1983, Vehrs Distributing has been on a mission to create and deliver the finest premium wine and spirits portfolio in the Pacific Northwest. As we expand our offerings to include non-alcoholic beverages and reach more clients in the Western Washington region, we're looking for an Administrative Assistant. This role provides administrative support to the Executive Leadership Team.

Essential Functions

• Facilitate scheduling and coordinate use of meeting spaces.
• Coordinate travel arrangements and expense reports for leadership.
• Perform typing and document creation tasks as required.
• Manage office supplies for the company headquarters.
• Assist as needed with administrative tasks, such as pulling sales and commission reports.
• Receive and route incoming and outgoing mail.
• Coordinate arrangements for visitors.
• Maintain a clean work environment including shared spaces.
• Perform set-up and tear down for events, tastings, etc.

Requirements

Skills & Qualifications

• Effective communication skills, both written and verbal, with the ability to interact professionally with vendors and internal teams.
• Competent with mobile devices, email, and basic computer applications.
• Strong organizational skills.

Education Requirements

• Associates Degree preferred; equivalent office experience considered.
• Wine/spirits knowledge preferred.

Compensation

This is a full time position that pay $25/hour.

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• This position starts at 80 hours of paid vacation per year. Our tiered accrual schedule increases based on seniority, capping at 160 hours after six years of service.
• 10 days of paid sick leave per year
• 1 personal holiday per year
• Participation in Washington Paid Family & Medical Leave (PFML) and the WA Cares Fund (Long-Term Care).

Equal Opportunity Employer

Vehrs Distributing is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Reasonable Accommodations

Vehrs Distributing is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please contact [e-mail]. We will make a determination on your request for reasonable accommodation on a case-by-case basis.