Administrative Assistant

Atria Senior Living, Inc.; Katy (TX); Hybrid; USD 38,000 - 54,000; Full time

Job summary

Atria Senior Living, Inc. seeks a detail-oriented administrative assistant to support the Community Business Director. Responsibilities include maintaining resident data, handling accounts payable/receivable, payroll support, HR tasks, and month-end close assistance.

The role requires strong Microsoft Office skills, basic math, and the ability to manage multiple tasks with accuracy. On-site position with potential for schedule flexibility in a senior living community.

Qualifications

• High school diploma or GED; 1–3 months related experience or equivalent.
• Proficient in Microsoft Office and internet navigation.
• Must complete all Atria training programs.
• State required training guidelines.
• Ability to read and comprehend simple instructions and memos.
• Ability to write simple correspondence.
• Ability to present information in one-on-one and small group settings.
• Basic math: add, subtract, multiply and divide.
• Ability to follow written or oral instructions.
• Ability to handle problems with a few concrete variables in standardized situations.
• Ability to work various schedules and shifts.

Responsibilities

• Maintains resident data in systems; inputs ancillary charges and generates monthly billing statements.
• CODES invoices and handles vendor data entry and filing.
• Runs daily payroll reports; assists pay period end duties; trains staff on time clocks.
• Supports HR tasks: new hire orientation, enrollment and personnel files management; tracks FMLA and workers' comp.
• Month-end close assistance; account research as needed.
• Provide receptionist phone coverage as needed.
• Manages office supplies and equipment; orders as required.
• May drive the company vehicle for community events.
• Supports sales by scheduling tours and handling inquiries; conducts tours as needed.
• Performs other duties as assigned.

Skills

Microsoft Office

Data entry

Accounts payable

Accounts receivable

Payroll

Customer service

Education

High school diploma

Job description

Responsibilities

Performs the administrative and business office services tasks as assigned by the Community Business Director.

• Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files. This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts.


• Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems; making copies and filing of vendor files.


• Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing; train staff to proper time clock procedures.


• Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes; maintaining of personnel files (with controlled access to files under the direction and supervision of the Community Business Director or Executive Director) and tracking of FMLA, Worker’s Compensation, and other programs as assigned.


• Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads; assists with account research as necessary.


• Assists with direct phone coverage with receptionist staff.


• Manages and orders community office supplies as needed.


• May drive company vehicle from community to social and other various destinations (only if required by community).


• Supports sales effort by scheduling tours, completing phone inquiries, conducting tours as needed.


• May perform other duties as needed and/or assigned.

Qualifications

• High school diploma or general education degree (GED); or one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.


• Proficient computer skills with experience using Microsoft Office and ability to navigate the internet.


• Must successfully complete all Atria specified training programs.


• State required training guidelines.


• Able to read and comprehend simple instructions, short correspondence, and memos.


• Ability to write simple correspondence.


• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.


• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.


• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.


• Ability to deal with problems involving a few concrete variables in standardized situations.


• Able to work various schedules and shifts as needed.