Administrative Assistant

Atria Senior Living, Inc.; Glen Ellyn (IL); On-site; USD 40,000 - 52,000; Full time

Job summary

Atria Senior Living, Inc. is seeking an on-site Administrative Assistant to manage business office tasks and support the Community Business Director. Responsibilities include accounts receivable, accounts payable, payroll assistance, HR recordkeeping, and month-end close support.

The role requires strong Microsoft Office skills, data entry accuracy, and the ability to handle multiple tasks across front desk duties and routine office operations. Training will be provided.

Qualifications

• High school diploma or GED or 1–3 months related experience.
• Proficient with Microsoft Office and internet navigation.
• Must successfully complete all Atria specified training programs.
• State required training guidelines.
• Able to read and comprehend simple instructions, short correspondence, and memos.

Responsibilities

• Assist with accounts receivable including billing and aging reviews.
• Assist with accounts payable including coding invoices and data entry.
• Support payroll by running punch reports and period-end tasks.
• Assist HR functions such as onboarding and personnel records maintenance.
• Support month-end close and accrual collection.
• Handle front desk phone coverage.
• Order and manage community office supplies.
• Occasionally drive company vehicle for community needs.
• Support sales by scheduling tours and responding to inquiries.
• Perform other duties as assigned.

Skills

Microsoft Office proficiency

Accounts payable support

Accounts receivable support

Payroll processing assistance

Education

High school diploma or GED

Job description

Responsibilities

Performs the administrative and business office services tasks as assigned by the Community Business Director.

• Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files. This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts.
• Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems; making copies and filing of vendor files.
• Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing; train staff to proper time clock procedures.
• Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes; maintaining of personnel files (with controlled access to files under the direction and supervisionof the Community Business Director or Executive Director) and tracking of FMLA, Worker’s Compensation, and other programs as assigned.
• Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads; assists with account research as necessary.
• Assists with direct phone coverage with receptionist staff.
• Manages and orders community office supplies as needed.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• Supports sales effort by scheduling tours, completing phone inquiries, conducting tours as needed.
• May perform other duties as needed and/or assigned.

Qualifications

• High school diploma or general education degree (GED); or one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.
• Proficient computer skills with experience using Microsoft Office and ability to navigate the internet.
• Must successfully complete all Atria specified training programs.
• State required training guidelines.
• Able to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Able to work various schedules and shifts as needed.