Receptionist

Talentify; Lafayette (CA); On-site; USD 38,000 - 48,000; Full time

Job summary

Atria is seeking a friendly and organized receptionist to support daily operations at our community. The role involves answering calls, greeting visitors, handling mail, coordinating appointments and reservations, and assisting staff with clerical tasks.

Ideal candidates will have strong communication skills, a high school diploma or GED, and the ability to operate standard office equipment. This on-site position requires flexibility across shifts to support residents and teams.

Qualifications

• Must have strong customer service orientation.
• Ability to read and comprehend simple instructions and memos.
• Ability to clearly convey information to customers and staff.
• Familiarity with basic office equipment and clerical tasks.

Responsibilities

• Answer incoming telephone calls in a cheerful, marketing oriented manner and route to appropriate personnel.
• Retrieve and forward voicemail messages promptly.
• Take and deliver messages or transfer calls when needed.
• Answer general questions about the community and provide directions or information.
• Greet on-site visitors and announce them to the appropriate staff.
• Coordinate guestroom reservations and manage calendars.
• Maintain current list of hospitalized residents and update appointment calendars.
• Process mail and route publications and deliveries.
• Operate and troubleshoot office equipment as required.
• Prepare documents such as memos and reports as needed.
• Perform general clerical duties including filing, photocopying and stocking supplies.

Skills

Customer service

Communication skills

Multitasking

Office equipment operation

Education

High school diploma or GED

Tools

Telephone system

Fax machine

Photocopier

Job description

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.


• Retrieves messages from voice mail and forwards to appropriate personnel.


• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.


• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.


• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.


• Coordinates guestroom reservations.


• Maintains current list of residents who are hospitalized.


• Updates appointment calendars, including transportation and beauty calendars, as directed.


• Receives, sorts, and routes mail, and maintains and routes publications.


• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).


• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.


• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.


• Performs other clerical duties as needed, such as filing, photocopying, and collating.


• Orders, receives, and maintains office supplies.


• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.


• Collects money for store purchases and meal tickets, etc.


• May drive company vehicle from community to social and other various destinations (only if required by community).


• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.


• Basic First Aid and CPR certification where required.


• Must successfully complete all Atria specified training programs.


• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization.


• Able to add and subtract two digit numbers and to multiply and divide with 10's and 100's.


• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.


• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.