Administrative Assistant

Archdiocese of San Antonio Careers; Karnes City (TX); On-site; USD 19,000 - 29,000; Part time

Benefits offered by this job

Paid Holidays/Holy Days

403b Retirement

Employee Assistance Program

Job summary

The Archdiocese of San Antonio is seeking an Administrative Assistant to support the assigned department on a part-time basis. The role requires bilingual Spanish/English communication, strong clerical skills, and adherence to church policies.

Primary duties include handling calls, filing, data retrieval, meeting coordination, and maintaining office operations with discretion and professionalism. The position offers standard church-affiliated benefits and a commitment to mission.

Qualifications

• Must be a practicing Catholic with a deep love for the church.
• At least four (4) years’ experience in an administrative role providing direct support.
• Bilingual in Spanish and English.

Responsibilities

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Retrieves information from records, email, minutes, and other documents; prepares written summaries
• Responds to and resolves administrative inquiries
• Coordinates and schedules travel, meetings, and appointments
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Keeps safety protocols and confidentiality as required
• Adheres to Archdiocesan Code of Conduct and Faith and Morals policy
• Performs other duties as assigned

Skills

Bilingual Spanish/English

Detail-oriented

Organized

Independent worker

Written and verbal communication

Critical thinking

Education

High school Diploma or equivalent

Tools

Microsoft Office

Job description

Summary

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Employment Status

Part-Time

FLSA Status

Non-Exempt (Hourly)

Schedule

Monday – Friday 9 am – 1pm

Reports to

Pastor

Benefits May Include

• Paid Holidays/Holy Days
• 403b Retirement
• Employee Assistance Program

Position Responsibilities

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Education

• High school Diploma or equivalent

Experience

• Must be a practicing Catholic with a deep love for the church
• At least four (4) years’ experience of working in an administrative role providing direct support
• Bilingual in Spanish and English

License And Credentials

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge And Skills

• Experience with computer software and Microsoft Office Applications;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.