Administrative Assistant

The Odom Corporation; Kapolei (HI); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

401(k) with match

Job summary

The Coca-Cola Bottling of Hawaii is seeking an Administrative Assistant to support the Vending Department. Pay ranges from $18.00 to $23.00 per hour with bonuses and benefits including $500 sign-on, $500 after 6 and 12 months, plus PTO and holidays.

The role focuses on day-to-day vending operations, order processing, refunds, and customer communication. This position is based in Honolulu, HI and requires strong organizational and communication skills.

Qualifications

• High School diploma or GED required or equivalent experience.
• Excellent written and verbal communication skills.
• Strong attention to detail with problem-solving abilities.

Responsibilities

• Count and reconcile vending route cash vaults.
• Support day-to-day vending department operations.
• Reconcile inventory for vending routes daily and accurately.
• Process daily orders for all vending routes in Encompass and Seed systems.
• Research and process vending refunds.
• Maintain vending KPI reporting standards and goals.
• Process monthly vending commissions analysis.
• Answer and route customer calls to the proper party.
• Assist in resolving customer issues and day-to-day clerical tasks.

Skills

Customer service

Communication skills

Detail oriented

Education

High School diploma or GED

Job description

Administrative Assistance - Coca-Cola Bottling of Hawaii
Pay ranges from $18.00 to $23.00 per hour Depending on Experience
$500 employment bonus after 6 months and $500 employment bonus after 12 months of employment
$500 60-day sign-on bonus
Up to 128 hours of Paid Time Off Annually to start (13 days)
9 Paid Holidays Annually
Medical, Dental, and Vision Benefits
401(k) with Employer match

This position primarily supports the day-to-day activities of the Vending Department.

Job Description

Essential Duties & Responsibilities

include but are not limited to:

• Cash vault responsibilities which include the counting of the Vending Routes collections
• Responsible for assisting the Vending Department in all aspects to contribute towards the division’s operating performance
• Responsible for the daily reconciling of inventory for all Vending Routes timely and accurately
• Process daily orders for all Vending Routes in Encompass and Seed systems
• Research and process all Vending consumer refunds
• Maintain Vending KPI reporting standards and goals
• Responsible for processing and analyzing monthly Vending commissions
• Answer telephone calls from customers (both internal and external) and process these calls or direct them to the appropriate party.
• Assist in successfully resolving customer issues (both internal and external).
• Assist with day-to-day clerical activities (filing, scheduling, mail distribution, etc.)

Job Requirements

• High school diploma or General Education Degree (GED)preferred; related experience or training in customer service; or equivalent combination of education and experience.
• Excellent communications skills, both written and verbal.
• Must be detail oriented, with problem solving ability, and strong analytical skills.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, and uses hands and fingers to operate a keyboard, mouse, telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds.
• This job will be performed at the Honolulu, HI location.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this job.
• The noise level in the work environment is usually moderate.

Notice: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that these are the only tasks to be performed by the employee in this job. He or she will be required to follow any other instructions and to perform any other job-related duties requested by his or her supervisor.

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.

The Odom Corporation offers competitive wages, medical and dental benefits, 401k plan, and much more! Background/Drug Screen. EOE.

Required

High School or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.