Administrative Assistant

The Odom Corporation; Bellevue (WA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) match

Paid time off

9 holidays

Work-life balance

Job summary

The Odom Corporation is seeking an Administrative Assistant I to join our Finance & Accounting team in Bellevue, WA. This role provides general administrative, clerical, and office support to assigned leaders, departments, or locations.

The position helps organize information, coordinate activities, maintain records, prepare documents and communications, and support routine office needs. The role is designed to provide flexible administrative support across a variety of office functions

Qualifications

• High school diploma or equivalent.
• Prior administrative, clerical, office, customer service, or related experience.
• Experience using standard office technology and business software.
• Ability to organize information, manage multiple assignments, and complete work accurately within established timelines.

Responsibilities

• Provide general administrative and clerical support to assigned leaders, departments, or locations.
• Prepare, format, proofread, copy, scan, file, and distribute correspondence, reports, presentations, forms, and other materials.
• Perform data entry, maintain records, logs, files, and shared information, and compile routine information or reports.
• Assist with supplies, mail, deliveries, purchasing, invoices, expense documentation, and other routine office processes as assigned.
• Maintain organized workspaces, files, records, shared resources, and administrative systems.
• Support other general office and administrative activities based on location and business needs.
• Coordinate calendars, appointments, meetings, conference rooms, and related logistics as assigned.
• Prepare meeting materials, agendas, notes, follow-up items, and other meeting support.
• Assist with travel arrangements, events, employee activities, and other logistical needs.
• Track routine requests, deadlines, and administrative activities and follow up as appropriate.
• Coordinate with employees, departments, vendors, and other business partners to support assigned activities.
• Respond to routine questions and requests from employees, customers, vendors, visitors, and other contacts and route matters appropriately.
• Prepare and distribute routine communications, correspondence, notices, and other information.
• Maintain contact lists, schedules, directories, and other shared information as assigned.
• Provide professional, responsive service to employees, leaders, customers, visitors, and business partners.
• Handle confidential or sensitive information with appropriate discretion and professionalism.
• Assist departments and leaders with routine business processes, documentation, coordination, and administrative needs.
• Support established office, departmental, and Company procedures.
• Assist with office equipment, facilities, technology, safety, or service needs by coordinating with the appropriate resources.
• Provide backup support for reception, front-office, or other administrative functions when needed.
• Support projects, initiatives, and other business activities requiring administrative coordination.
• Perform other administrative and office support responsibilities consistent with the general nature of the position.
• Identify practical opportunities to improve administrative processes, organization, service quality, and efficiency.
• Learn and use applicable business systems, procedures, and tools required by the assignment.
• Adapt to changing priorities, assignments, and business needs while maintaining accuracy and follow-through.
• Work collaboratively across departments and provide support where needed to help maintain effective business operations.

Skills

Administrative support

Data entry

Time management

Communication

Education

High school diploma

Tools

Microsoft Office

Job description

Location:

Bellevue, WA

Department:

Finance & Accounting

Work Arrangement:

On-Site

Employment Type:

Full-Time

Salary Range:

$24.50 - $27.00 hourly (depending on experience)

The Role:

The Odom Corporation is seeking an Administrative Assistant I to join our team. The Administrative Assistant provides general administrative, clerical, and office support to assigned leaders, departments, or locations. The position helps organize information, coordinate activities, maintain records, prepare documents and communications, and support routine office and business needs. Specific assignments may vary based on location, department, staffing, and business needs. The role is designed to provide flexible administrative support across a variety of office functions while helping maintain organized, efficient, and responsive operations.

What You’ll Do:

Administrative & Office Support

• Provide general administrative and clerical support to assigned leaders, departments, or locations
• Prepare, format, proofread, copy, scan, file, and distribute correspondence, reports, presentations, forms, and other materials
• Perform data entry, maintain records, logs, files, and shared information, and compile routine information or reports
• Assist with supplies, mail, deliveries, purchasing, invoices, expense documentation, and other routine office processes as assigned
• Maintain organized workspaces, files, records, shared resources, and administrative systems
• Support other general office and administrative activities based on location and business needs

Scheduling, Meetings, & Coordination

• Coordinate calendars, appointments, meetings, conference rooms, and related logistics as assigned
• Prepare meeting materials, agendas, notes, follow-up items, and other meeting support
• Assist with travel arrangements, events, employee activities, and other logistical needs
• Track routine requests, deadlines, and administrative activities and follow up as appropriate
• Coordinate with employees, departments, vendors, and other business partners to support assigned activities

Communications & Service

• Respond to routine questions and requests from employees, customers, vendors, visitors, and other contacts and route matters appropriately
• Prepare and distribute routine communications, correspondence, notices, and other information
• Maintain contact lists, schedules, directories, and other shared information as assigned
• Provide professional, responsive service to employees, leaders, customers, visitors, and business partners
• Handle confidential or sensitive information with appropriate discretion and professionalism

Business & Operational Support

• Assist departments and leaders with routine business processes, documentation, coordination, and administrative needs
• Support established office, departmental, and Company procedures
• Assist with office equipment, facilities, technology, safety, or service needs by coordinating with the appropriate resources
• Provide backup support for reception, front-office, or other administrative functions when needed
• Support projects, initiatives, and other business activities requiring administrative coordination
• Perform other administrative and office support responsibilities consistent with the general nature of the position

Continuous Improvement & Flexibility

• Identify practical opportunities to improve administrative processes, organization, service quality, and efficiency
• Learn and use applicable business systems, procedures, and tools required by the assignment
• Adapt to changing priorities, assignments, and business needs while maintaining accuracy and follow-through
• Work collaboratively across departments and provide support where needed to help maintain effective business operations

What We’re Looking For:

Education & Experience

Required

• High school diploma or equivalent
• Prior administrative, clerical, office, customer service, or related experience
• Experience using standard office technology and business software
• Ability to organize information, manage multiple assignments, and complete work accurately within established timelines

Preferred

• One or more years of administrative support, office, or related experience
• Experience working in a professional, corporate, or operational environment
• Experience with Microsoft Office and applicable scheduling, records, expense, purchasing, or other business systems

Why Join Odom?

• Competitive compensation and benefits package
• Career growth and advancement opportunities
• Collaborative and supportive work environment
• Opportunity to make a meaningful impact
• Multi-state and multi-location business experience

Job Details

• $24.50 - $27.00 hourly (depending on experience)
• $500 employment bonus after 6 months and $500 employment bonus after 12 months of employment
• Incredible work/life balance.
• Great work culture
• Up to 128 hours Paid Time Off to start
• 9 Paid Holidays Annually
• Medical, Dental, and Vision Benefits
• 401(k) with Employer match

Work Environment

• Work is primarily performed in a professional office environment.
• The work environment is generally quiet - moderate in noise level.

Notice: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that these are the only tasks to be performed by the employee in this job. He or she will be required to follow any other instructions and to perform any other job-related duties requested by his or her supervisor.

Physical Demands

Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

• Regularly required to sit, stand, walk, and use standard office equipment.
• Frequently required to communicate verbally and in writing.
• Occasionally required to lift and move items weighing up to 20 pounds.
• Must be able to review and analyze information on computer screens and printed materials.

ABOUT THE ODOM CORPORATION

The Odom Corporation is one of the largest and most respected beverage distributors in the Pacific Northwest and Hawaii. For more than 90 years, we have partnered with leading suppliers and retailers while investing in our employees, customers, and communities.

STANDARD EMPLOYMENT PROVISIONS

Reasonable Accommodation

Reasonable accommodation will be provided to enable qualified individuals with disabilities to perform the essential functions of this position.

Equal Employment Opportunity

The Company is an Equal Opportunity Employer and is committed to creating an inclusive workplace. Employment decisions are made without regard to any status protected by applicable federal, state, or local law.

Job Description Disclaimer

This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Management reserves the right to modify, assign, or reassign duties, responsibilities, reporting relationships, and position requirements as business needs require.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.