Administrative Assistant

Agri Beef; Jerome (ID); On-site; USD 42,000 - 56,000; Full time

Job summary

True West Beef is seeking an Administrative Assistant to provide high-level support to plant leaders. The role requires a highly organized, detail-oriented individual who can multitask and prioritize effectively.

You will handle communications, prepare documents and presentations, coordinate events, maintain filings, and greet visitors. Proficiency in Microsoft Office and bilingual English/Spanish are preferred.

Qualifications

• 5+ years of administrative experience supporting senior level managers.
• Excellent written and verbal communication skills; demonstrated ability to produce executive level correspondence.
• Strong organizational, project management and problem-solving skills, with impeccable multi-tasking abilities.
• Advanced Microsoft Office skills; able to learn new programs and software as needed.
• Bilingual in English and Spanish preferred.

Responsibilities

• Coordinate plant communications, including taking calls, responding to emails, and interfacing with customers and other business partners.
• Compose and prepare correspondence, reports, and presentations. Must be able to produce professional correspondence, free of grammatical and spelling errors, using the latest technology and computer programs.
• Coordinate and carry out a variety of company events, including team meetings, company celebrations, and customer events, including events that occur outside of normal business hours.
• Prepare and distribute minutes for various management meetings.
• Manage plant logistics, purchase of equipment, office supplies, off-site storage, etc.
• Maintain an organized filing system of paper and electronic documents.
• Establish and maintain a high level of professionalism among team members and business contacts, and uphold a strict level of confidentiality.
• Assist with general office errands, support and assistance with various administrative tasks and projects as needed.
• Provide front desk reception.
• Assist with processing of incoming and outgoing mail and deliveries, as well as other typical administrative duties including filing, copying, scanning and faxing.
• General office organization such as tidiness and upkeep of common areas, kitchen and conference rooms.
• Manage other projects and duties as assigned.
• Maintain a positive attendance record by demonstrating consistent and punctual attendance on a regular basis.

Skills

Administrative experience

Interpersonal skills

Written and verbal communication

Organizational skills

Multitasking

Confidentiality

Bilingual in English and Spanish

Education

College degree or equivalent professional level experience

Tools

Microsoft Office Suite

Job description

POSITION PURPOSE

The Administrative Assistant contributes to True West Beef’s success by providing high level administrative support to plant leaders. Accountabilities will be varied and require a highly organized, detail-oriented individual who thrives in a state of multi-tasking and possesses a keen ability to prioritize and follow through. Equally important for success are excellent interpersonal skills, and the ability to communicate with a diverse scope of internal and external customers.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate plant communications, including taking calls, responding to emails, and interfacing with customers and other business partners.
• Compose and prepare correspondence, reports, and presentations. Must be able to produce professional correspondence, free of grammatical and spelling errors, using the latest technology and computer programs.
• Coordinate and carry out a variety of company events, including team meetings, company celebrations, and customer events, including events that occur outside of normal business hours.
• Prepare and distribute minutes for various management meetings.
• Manage plant logistics, purchase of equipment, office supplies, off-site storage, etc.
• Maintain an organized filing system of paper and electronic documents.
• Establish and maintain a high level of professionalism among team members and business contacts, and uphold a strict level of confidentiality.
• Assist with general office errands, support and assistance with various administrative tasks and projects as needed.
• Provide front desk reception.
• Assist with processing of incoming and outgoing mail and deliveries, as well as other typical administrative duties including filing, copying, scanning and faxing.
• General office organization such as tidiness and upkeep of common areas, kitchen and conference rooms.
• Manage other projects and duties as assigned.
• Maintain a positive attendance record by demonstrating consistent and punctual attendance on a regular basis.

REQUIRED QUALIFICATIONS

• 5+ years of administrative experience supporting senior level managers.
• Exceptional interpersonal skills; friendly and professional demeanor; ability to handle confidential and stressful situations in a fast-paced environment. Continually demonstrate poise, tact, positive attitude, and diplomacy.
• Excellent written and verbal communication skills, with demonstrated ability to produce executive level correspondence.
• Strong organizational, project management and problem-solving skills, with impeccable multi-tasking abilities. Able to manage and complete several concurrent tasks.
• Advanced Microsoft Office skills, with an ability to become familiar with new programs and software as needed.
• Bilingual in both English and Spanish (speaking and writing) preferred.

EDUCATION

• College degree or equivalent professional level experience preferred