Administrative Assistant

True West Beef, LLC; Jerome (ID); On-site; USD 40,000 - 60,000; Full time

Job summary

True West Beef, LLC is seeking an Administrative Assistant to provide high level administrative support to plant leaders. The role requires a highly organized, detail-oriented individual able to multitask and prioritize effectively.

Strong interpersonal skills and the ability to communicate with a diverse range of internal and external customers are essential. Key duties include coordinating communications, drafting correspondence and reports, organizing events, taking minutes, and maintaining

Qualifications

• 5+ years of administrative experience supporting senior level managers.
• Excellent written and verbal communication; ability to produce executive level correspondence.
• Strong organizational, project management and problem-solving skills.
• Advanced Microsoft Office skills; quick to learn new programs.
• Bilingual in English and Spanish preferred.
• Maintain confidentiality and handle stressful situations professionally.

Responsibilities

• Coordinate plant communications, including calls and emails; interface with customers and partners.
• Prepare correspondence, reports, and presentations with professional quality.
• Coordinate and carry out company events, including meetings and celebrations, including after-hours events.
• Prepare and distribute minutes for management meetings.
• Manage plant logistics, equipment purchases, office supplies, storage, etc.
• Maintain organized filing system for paper and electronic documents.
• Uphold professionalism and confidentiality among team and contacts.
• Assist with general office errands and various administrative tasks and projects.
• Process incoming/outgoing mail and deliveries; file, copy, scan, fax.

Skills

Interpersonal skills

Executive communication

Multi-tasking

Organization skills

Bilingual English/Spanish

MS Office proficiency

Education

College degree or equivalent

Tools

Microsoft Office Suite

Job description

The Administrative Assistant contributes to True West Beef’s success by providing high level administrative support to plant leaders. Accountabilities will be varied and require a highly organized, detail-oriented individual who thrives in a state of multi-tasking and possesses a keen ability to prioritize and follow through. Equally important for success are excellent interpersonal skills, and the ability to communicate with a diverse scope of internal and external customers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate plant communications, including taking calls, responding to emails, and interfacing with customers and other business partners.
• Compose and prepare correspondence, reports, and presentations. Must be able to produce professional correspondence, free of grammatical and spelling errors, using the latest technology and computer programs.
• Coordinate and carry out a variety of company events, including team meetings, company celebrations, and customer events, including events that occur outside of normal business hours.
• Prepare and distribute minutes for various management meetings.
• Manage plant logistics, purchase of equipment, office supplies, off-site storage, etc.
• Maintain an organized filing system of paper and electronic documents.
• Establish and maintain a high level of professionalism among team members and business contacts, and uphold a strict level of confidentiality.
• Assist with general office errands, support and assistance with various administrative tasks and projects as needed.
• Assist with processing of incoming and outgoing mail and deliveries, as well as other typical administrative duties including filing, copying, scanning and faxing.
• General office organization such as tidiness and upkeep of common areas, kitchen and conference rooms.
• Manage other projects and duties as assigned.
• Maintain a positive attendance record by demonstrating consistent and punctual attendance on a regular basis.

REQUIRED QUALIFICATIONS:

• 5+ years of administrative experience supporting senior level managers.
• Exceptional interpersonal skills; friendly and professional demeanor; ability to handle confidential and stressful situations in a fast-paced environment. Continually demonstrate poise, tact, positive attitude, and diplomacy.
• Excellent written and verbal communication skills, with demonstrated ability to produce executive level correspondence.
• Strong organizational, project management and problem-solving skills, with impeccable multi-tasking abilities. Able to manage and complete several concurrent tasks.
• Advanced Microsoft Office skills, with an ability to become familiar with new programs and software as needed.
• Bilingual in both English and Spanish (speaking and writing) preferred

EDUCATION:

• College degree or equivalent professional level experience preferred

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.