Administrative Assistant

Brookwood Baptist Health; Jasper (AL); On-site; USD 38,000 - 54,000; Full time

Job summary

Baptist Health Walker Hospital in Jasper, AL is seeking an experienced administrative professional to perform advanced secretarial duties for the Senior Director. The role requires broad knowledge of policies, procedures, and confidential information handling, with the ability to work independently on special projects.

Responsibilities include answering calls, scheduling, organizing meetings, preparing correspondence, creating presentations, maintaining files, and coordinating travel as needed.

Qualifications

• High School Graduate required.
• 4 Years of clerical or secretarial experience required.

Responsibilities

• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
• Screens calls and visitors.
• Operates copy machine and fax machine.
• Distributes incoming mail.
• Orders supplies.
• Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments.
• Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary.
• Works independently on special projects.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Creates, prepares and coordinates presentations, including charts, graphs, etc.
• Creates and maintains databases and spreadsheets.
• May assist in preparing and/or monitoring budget.
• Performs routine problem solving.
• Works with sensitive employee information and confidential organization information.
• Interacts professionally with all levels of management.
• Significant employee contact and customer service.
• May provide work direction to other clerical personnel within the department.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Education

High School Graduate

Job description

Position Summary

Baptist Health Walker Hospital

Recognized by The Joint Commission, Baptist Health Walker Hospital is a 267-bed facility located in Jasper and committed to serving the diverse needs of our growing community. Among the comprehensive and compassionate services offered at Baptist Health Walker Hospital are bariatrics, behavioral health, cardiac care, emergency room care, gynecology, neurology, obstetrics, orthopedics, physical therapy, advanced stroke treatment, surgical care and urology.

Position Summary

Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices for the Senior Director.

Responsibilities

Essential Functions

• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.


• Screens calls and visitors.


• Operates copy machine and fax machine.


• Distributes incoming mail.


• Orders supplies.


• Establishes and maintains files and records on an ongoing basis.


• Conducts research, data collection, and some analysis of information.


• Schedules and maintains calendar of appointments.


• Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary.


• Works independently on special projects.


• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.


• Creates, prepares and coordinates presentations, including charts, graphs, etc.


• Creates and maintains databases and spreadsheets.


• May assist in preparing and/or monitoring budget.


• Performs routine problem solving.


• Works with sensitive employee information and confidential organization information.


• Interacts professionally with all levels of management.


• Significant employee contact and customer service.


• May provide work direction to other clerical personnel within the department.


• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.


• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions

• Maintains established departmental policies and procedures.


• Prioritizes workload to manage multiple priorities.


• Enhances professional growth and development through participation in education programs, current literature, and workshops.


• Performs other duties as assigned.

Qualifications

Education/Training

• High School Graduate required

Experience

• 4 Years of clerical or secretarial experience. required