Administrative Assistant

Salvation Army; Jacksonville, Northern (FL, KY); Hybrid; USD 27,000 - 30,000; Full time

Benefits offered by this job

Paid Time Off

Retirement Plan

Medical Insurance and more!

Job summary

Salvation Army in Jacksonville, FL seeks a full-time Administrative Assistant to relieve a department head of administrative duties and support Corps programming. You will prepare technical reports and spreadsheets, coordinate meetings, and assist with program planning.

Responsibilities include transcription, minutes, and ensuring office operations run smoothly when the supervisor is away, with potential lead work for junior clerical staff.

Qualifications

• Two year degree or equivalent coursework is required.
• Four years progressively responsible administrative experience is preferred.
• Experience performing advanced administrative tasks and creating reports.

Responsibilities

• Assist department head with administrative detail and operations.
• Prepare advanced reports and spreadsheets from start to finish.
• Coordinate information for meetings and seminars.
• Record minutes and transcribe dictation as needed.
• Ensure office runs smoothly in supervisor's absence.

Skills

Administrative support

Report preparation

Meeting coordination

Education

Two year degree or equivalent college coursework

Job description

Job DetailsJob Location: FLA-Jacksonville Area Command - Jacksonville, FL 32204Position Type: Full Time RegularSalary Range: $19.30 - $21.71 HourlyJob Category: Admin SupportRelieves a department head or administrative level officer of administrative detail and administration operations, functions, and duties; assists with general Corps programming; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities; prepares advanced and technical reports and spreadsheets from start to finish; prepares statistical reports; assists with Corps program planning; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding departmental operations and ensures the office runs smoothly while the supervisor is absent; may serve as a lead worker to one or two clerical employees.

Key Responsibilities:

Performs varied and/or routine administrative duties for the administrative office; prepares or assists in preparing statistical reports related to programs; assists in establishing general policy and mission for programs; assists with the administrative detail of designing, overseeing, and evaluating programs.

Transcribes dictation and type correspondence and/or minutes in an accurate and timely manner; acknowledges routine correspondence not needed for dictation; may attend meetings and records minutes.

Coordinates and processes a wide range of administrative responsibilities associated with the preparation and administration of Salvation Army

Performs a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures.

Physical Requirements and Working Conditions:

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.

Employee Benefits:

• Benefit 1 Paid Time Off
• Benefit 2 Retirement Plan
• Benefit 3 Medical Insurance and more!

QualificationsEDUCATION AND EXPERIENCE:

Two year degree or equivalent college coursework,

and

four years progressively responsible experience performing administrative work in a general office,

or

any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

LICENSES AND CERTIFICATIONS:

Valid state driver’s license may be required.

Equal Opportunity Employer: Veterans | Disabled