Administrative Assistant

Jobtailor; Ironton (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Jobtailor in Ohio (Ironton) seeks an organized Office Administrator to support staff and leadership. The role includes scheduling meetings, organizing operations, and providing general admin support.

You will create PowerPoint slides for reports and KPIs while managing calendars and logs. The ideal candidate has strong time management, communication, and organizational skills, plus proficiency in MS Office, Smartsheets, and SAP.

Qualifications

• Strong time management and multi-tasking abilities.
• Excellent written and verbal communication skills.
• High level of organization and planning.
• Knowledge of office management responsibilities and procedures.
• Experience with administrative management practices.

Responsibilities

• Organize and schedule meetings and appointments.
• Organize office operations and procedures.
• Provide general support to employees and supervisors.
• Create PowerPoint slides and make presentations/graphs for reports and KPIs.
• Manage schedules, calendars and appointments.
• Create a document filing system for logs and compliance documents.
• Review and analyze special projects and keep management informed.
• Provide reviews to management on current trends.
• Stay updated on technical and professional knowledge through workshops, associations, and publications.
• Participate in planning and execution of company events.
• Develop standards and promote activities that enhance operational procedures.

Skills

Time management

Multi-tasking

Communication skills

Organizational skills

Problem-solving

Education

High School Diploma

Tools

MS Office

Smartsheets

SAP (ERP)

Job description

Responsibilities

• Organize and schedule meetings and appointments
• Organize office operations and procedures
• Provide general support to employees and supervisors
• Responsible for creating PowerPoint slides and making presentations/graphs for reports and KPIs
• Manage schedules, calendars and appointments
• Ability to create a document filing system to manage all logs and compliance documentation
• Perform review and analysis of special projects and keep the management properly informed
• Determine current trends and provide a review to management
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications
• Participate actively in the planning and execution of company events
• Responsible for developing standards and promoting activities that enhance operational procedures

Requirements

• 1+ Years of proven management, administrative or assistant experience
• Must have personnel management experience
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office, Smartsheets and SAP (ERP System) for use of purchasing requisitions
• Knowledge of accounting, data and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Experienced in human resources management practices and procedures
• Developed business and management principles
• Computer skills and knowledge of all office software packages
• High School Diploma or equivalent
• Must be a minimum of 21 years of age (or minimum of 18 years of age in CT, PA and WV)
• Must successfully complete a comprehensive background screening