Administrative Assistant

Missions Inc Programs; Iowa (LA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

403b plan

Disability insurance

Life insurance

Ten paid holidays

Paid time off

Job summary

Missions Inc. Programs is seeking an Administrative Assistant to support the CEO and Organizational Leadership, ensuring smooth day-to-day operations and outstanding office administration.

The role involves preparing reports, managing communications, welcoming visitors, coordinating meetings, and handling office tasks with professionalism and attention to detail in a fast-paced, mission-driven environment. Experience working with diverse populations is valued; proficiency in Microsoft 365,

Qualifications

• High School Diploma or GED required; Associate or Bachelor’s degree preferred.
• Minimum of one year experience as an administrative assistant or executive support.
• Excellent written and verbal communication with attention to detail.
• Proficiency in Microsoft 365, Adobe, and Outlook; strong organization.

Responsibilities

• Provide executive support for the CEO and leadership team.
• Prepare reports, memos, and statistical documents.
• Attend meetings and take accurate minutes when needed.
• Welcome visitors and manage phone communications; keep office running smoothly.

Skills

Communication

Time management

Organizational skills

Multitasking

Diversity awareness

Education

High School Diploma or GED

Tools

MS 365

Adobe

Outlook

Job description

Missions Inc. Programs provides housing, emergency shelter and supportive services to domestic abuse survivors and those seeking recovery from substance use disorders. We offer a collaborative and safe community for clients to heal and transform their lives.

Summary : The Administrative Assistant plays a vital role in supporting the CEO and the Organizational Leadership team. This position is responsible for efficiently managing the administrative office, including overseeing office supplies, managing phone communications, and welcoming visitors. The Administrative Assistant ensures smooth day-to-day operations and provides essential support for high-level organizational activities.

CORE RESPONSIBILITIES

Executive Support for the CEO

• Facilitate preparation for Board of Directors meetings, including document creation, venue coordination, scheduling virtual meetings, and managing RSVPs.
• Assist in preparing internal and external reports, memos, and other formal documents.
• Compile and complete statistical reports on a daily, monthly, quarterly, and annual basis.
• Perform additional duties as assigned.

Organizational Leadership Team Support

• Assist in the preparation of reports and documents as requested by the leadership team including HR, Advancement, Facilities, Programs, and Finance departments.
• Attend and take minutes at meetings, including the monthly Management Meeting.
• Provide logistical and administrative support for campus-wide events such as fundraisers, employee recognition programs, and training sessions.
• Perform additional duties as assigned.

Office Management and Support

• Answer phone calls and direct them appropriately with courtesy and professionalism.
• Greet visitors, offer hospitality, and notify relevant staff of their guest’s arrival.
• Collaborate with Facilities to maintain a clean, organized, and welcoming office environment.
• Monitor and manage office supply inventory, ensuring timely orders within budgetary constraints.
• Oversee phone systems, including managing outgoing messages and general voicemail.
• Perform additional duties as assigned.

QUALIFICATIONS

• High School Diploma or GED required; Associate or Bachelor’s degree preferred.
• Minimum of one year experience as an administrative assistant, office manager, or executive assistant; two years preferred.
• Excellent written and verbal communication skills, with a strong attention to detail.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint), Adobe, and Outlook.
• Strong organizational and time management skills, with the ability to prioritize tasks efficiently.
• Adaptable, with the ability to handle multiple tasks under tight deadlines.
• Proficient typing skills. Minimum of 45 WPM with 95% accuracy preferred.
• Demonstrated ability to work effectively with diverse populations, including BIPOC, LGBTQIA+, disabled, and other diverse communities.
• $20-$23 per hour depending on qualifications and experience
• Benefits include health and dental insurance, 403b plan, disability insurance, life insurance, ten paid holidays and PTO (paid time off).

Mission Statement:

Missions Inc. Programs provides a collaborative community and safe space where people are empowered to heal and transform their lives. Our vision is a world where every person realizes their worth and lives with dignity free from addiction and violence.
Our values are to:

• Affirm human worth
• Foster self-determination
• Value diversity
• Seek social justice