Administrative Assistant

Techgene Solutions; Indianapolis (IN); On-site; USD 35,000 - 45,000; Full time

Job summary

A government support firm in Indiana is seeking an administrative professional to manage travel reimbursement processes and serve as a liaison for travel-related matters. The role requires a high school diploma, proficiency in basic accounting and math skills, and the ability to communicate effectively with employees regarding travel rules. The ideal candidate will have strong problem-solving skills and be able to work efficiently under pressure.

Qualifications

• High school diploma or equivalent is required.
• Proficiency in basic accounting and math is necessary.
• Knowledge of bookkeeping and auditing is essential.
• Must be able to handle and resolve problems efficiently.

Responsibilities

• Process all travel vouchers for reimbursement.
• Serve as liaison between the Department and IDOA Travel Section.
• Advise Department employees on travel rules and regulations.
• Review travel requests for accuracy.

Skills

Basic accounting and math skills

Problem-solving

Communication (verbal and written)

Confidentiality

Time management and organization

Education

High school graduate or equivalent G.E.D.

Tools

Word processing software

Spreadsheets

Databases

Office equipment (copy machine, calculator)

Job description

• Process all travel vouchers for reimbursement.
• Serve as liaison between Department and IDOA Travel Section.
• Stay current on all travel rules and regulations.
• Advise Department employees on travel rules and regulations.
• Process all utility payments.
• Complete and tabulate travel vouchers.
• Enter travel into Encompass Financial system to reimburse Department personnel for travel.
• Review all in-state and out-of-state travel requests for accuracy.
• Process all registrations thru travel cards or Encompass Financial System.
• Process emergency travel.
• Process travel card monthly payment.
• Make direct payments to motels/hotels for training and lodging.
• Respond to inquiries from Department personnel regarding travel rules.
• Troubleshoot with IDOA Travel to resolve any travel-related issues.
• Assist Department employees in completing travel vouchers correctly.
• Process all utility payments.
• Book flights and hotels thru the travel agency website.
• Process checks thru the remote deposit system.
• Enter accurate accounting entries into the Encompass AR module.
• Perform other duties as required.

Job Qualifications

• Must be a high school graduate or equivalent G.E.D.
• Must be able to apply basic accounting and math skills.
• Knowledge of bookkeeping and auditing.
• Ability to acquire knowledge of Department functions and procedures.
• Ability to deal with and solve problems.
• Ability to calculate and accurately compile data.
• Ability to work with computerized word processing, spreadsheets, databases and software.
• Ability to operate and maintain office equipment to include copy machine, calculator, computers and transcribers.
• Ability to maintain confidentiality.
• Ability to work under pressure and successfully function in a stressful environment
• Ability to interpret and apply rules, regulations and guidelines.
• Must be able to access, input and retrieve information using a calculator and computer.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to organize, file and retrieve information.
• Must be able to proofread documents with accuracy.
• Must be able to work with minimal supervision, prioritize work and meet deadlines.