Accounts Payable Specialist

Leon County Sheriff's Office; Tallahassee (FL); On-site; USD 42,000 - 68,000; Full time

Job summary

Leon County Sheriff's Office in Tallahassee, FL seeks an administrative accounting professional to support accounts payable, travel requests, reimbursements, and general ledger reconciliation. You will scan and archive documents, assist in audits, and maintain AP tracking in Smartsheet.

The ideal candidate has a high school diploma or GED with at least two years in accounting or professional office work, strong Excel skills, and solid written and verbal communication.

Qualifications

• High school diploma or GED required; Bachelor's degree in Finance/Accounting or related field preferred.
• Two years of work experience in accounting/financial or professional office environment required.
• Proficiency in Microsoft Excel required; Smartsheet preferred; experience with financial software is a plus.
• Equivalent combination of education and/or experience to perform essential duties.

Responsibilities

• Process accounts payable entries to produce checks/ACH payments and employee reimbursements on time.
• Process training and travel requests and issue per diem according to policy.
• Audit and process invoices for payment; recommend process improvements.
• Participate in monthly encumbrance meetings; maintain AP Smartsheet.
• Reconcile monthly general ledger accounts and prepare correcting entries.
• Prepare journal entries with supporting documentation for audits.

Skills

Data entry

Time management

Computer skills

Written communication

Oral communication

Interpersonal skills

Customer service

Problem solving

Accounting skills

Teamwork

Education

Bachelor's degree in Finance/Accounting or related field

Tools

Smartsheet

Microsoft Excel

Job description

This position performs administrative and accounting work in support of the agency. The majority of duties involve processing invoices and training/travel requests for payment, reconciliation of vendor and general ledger accounts, and scanning related documents into the document archive incompliance with General Orders. This position adheres to the agency core values of honesty and integrity, accountability, teamwork, trust and respect and commitment to excellence. To be successful in this position, the employee must demonstrate competency in data entry and retrieval skills, time management skills, basic to intermediate computer skills, general communication skills (both written and oral), inter-personal skills, customer service skills, problem solving skills and accounting skills.

1. Process accounts payable entries to produce checks/ACH payments and employee reimbursements accurately and on a timely basis.
2. Process training and travel requests and issue per diem according to policy.
3. Audit and process invoices for payment and recommend improvements for an efficient accounts payable process.
4. Participates in monthly encumbrance meetings.
5. Utilize and maintain the accounts payable Smartsheet, which is used to track invoice processing.
6. Reconcile monthly, assigned general ledger accounts and prepare correcting entries for differences.
7. Prepare journal entries as required/directed and inputs accurate data while ensuring all supporting documentation is attached, scanned and kept for audit.
8. Assist in auditing and reconciling vendor accounts, including invoices and statements, while verifying details for transactions.
9. Updates training documentation, policies and travel training as needed to agency members.
10. Assist in annual audits, accreditation and other finance related functions.
11. Perform other related duties as assigned by the Manager.
12. Ability to work closely with others as a team.
13. Ability to effectively communicate both orally and in writing.
14. Ability to provide professional customer service skills to both the public and agency members.
15. Ability to prepare and present clear, accurate, concise and objective written and oral reports.
16. Ability to meet requirements and maintain required licensures and certifications as well as agency required in-service training.
17. Ability to adhere to the standards and principles of the agency's core valuesand professionally represent the agency.
18. Ability to report to work timely, consistently and as scheduled.
19. Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the work place.

• High school diploma or GED required; Bachelor's degree in Finance/Accounting or related field preferred; AND
• At least two years of work experience in an accounting, financial or professional office environment required; AND
• Equivalent combination of education and/or experience sufficient to successfully perform the essential duties of the job; AND
• Proficiency in Microsoft Excel required; AND
• Proficiency in Smartsheet preferred; AND
• Experience in general bookkeeping and related financial software preferred.

• Must be able to lift, push, carry or pull a minimum of 25 pounds independently.