Administrative Assistant

Chevron; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Chevron in Houston seeks an experienced Administrative Assistant to support the Learning & Talent Leadership Team with executive administration, business operations, and strategic initiatives. You will manage calendars, coordinate meetings, plan travel, and prepare leadership communications.

Responsibilities include creating presentations and reports, maintaining SharePoint sites, and collaborating with HR, Finance, Communications, Real Estate, and Facilities to enable efficient operations and a

Qualifications

• 8+ years of administrative, business operations, project coordination, or executive support experience.
• Demonstrated experience supporting senior leaders and managing multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Excel, PowerPoint, Teams, SharePoint, and related collaboration tools.
• Strong organizational, project coordination, and stakeholder management skills.
• Excellent written and verbal communication skills.
• Ability to analyze information, exercise sound judgment, and handle highly confidential matters with discretion.
• Proven ability to prioritize competing demands, meet deadlines, and deliver high-quality results with minimal supervision.

Responsibilities

• Provides strategic executive support to the Learning & Talent Leadership Team, including calendar management, meeting coordination, travel planning, and leadership communications.
• Supports organizational effectiveness through workforce planning, leadership transitions, space planning, and change management activities.
• Coordinates leadership meetings, town halls, employee engagement initiatives, learning events, and special projects.
• Develop presentations, reports, dashboards, and executive communications to support strategic decision-making.
• Manages SharePoint sites, distribution lists, organizational data, and knowledge management resources.
• Supports budget administration, vendor management, purchase orders, invoices, accruals, and expense reconciliation.
• Partners with Human Resources, Finance, Communications, Real Estate, Facilities, and other stakeholders to execute business priorities.
• Establishes and improves processes, tools, and operational practices that enhance organizational efficiency and employee experience.
• Handles highly confidential business and personnel information with professionalism, discretion, and sound judgment.

Skills

Multitasking

Stakeholder management

Written & verbal communication

Discretion with confidential matters

Education

High School Diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

SharePoint

Power BI reporting

Outlook

Excel

PowerPoint

Teams

Job description

Title: Administrative Assistant

Job Family: Administrative Support

Supports the Learning & Talent Leadership Team through executive administration, business operations, organizational planning, data reporting, leadership communications, and coordination of strategic initiatives.

Responsibilities for this position may include but are not limited to:

• Provides strategic executive support to the Learning & Talent Leadership Team, including calendar management, meeting coordination, travel planning, and leadership communications.
• Supports organizational effectiveness through workforce planning, leadership transitions, space planning, and change management activities.
• Coordinates leadership meetings, town halls, employee engagement initiatives, learning events, and special projects.
• Develop presentations, reports, dashboards, and executive communications to support strategic decision-making.
• Manages SharePoint sites, distribution lists, organizational data, and knowledge management resources.
• Supports budget administration, vendor management, purchase orders, invoices, accruals, and expense reconciliation.
• Partners with Human Resources, Finance, Communications, Real Estate, Facilities, and other stakeholders to execute business priorities.
• Establishes and improves processes, tools, and operational practices that enhance organizational efficiency and employee experience.
• Handles highly confidential business and personnel information with professionalism, discretion, and sound judgment.

Required Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 8+ years of administrative, business operations, project coordination, or executive support experience.
• Demonstrated experience supporting senior leaders and managing multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Excel, PowerPoint, Teams, SharePoint, and related collaboration tools.
• Strong organizational, project coordination, and stakeholder management skills.
• Excellent written and verbal communication skills.
• Ability to analyze information, exercise sound judgment, and handle highly confidential matters with discretion.
• Proven ability to prioritize competing demands, meet deadlines, and deliver high-quality results with minimal supervision.

Preferred Qualifications

• Experience supporting senior leadership teams within Human Resources, Talent, Learning, or other corporate functions.
• Experience with SharePoint administration, Power BI reporting, and process improvement initiatives.
• Experience planning and executing leadership meetings, employee engagement activities, and large-scale events.

Relocation Options

Relocation will not be considered.

International Considerations

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.