Administrative Assistant

Consolidated Pipe & Supply Co Inc; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Paid vacation

Job summary

Consolidated Pipe & Supply Co Inc seeks an Administrative Assistant in Houston to support sales teams by expediting materials and completing weekly reports. The role involves processing invoices, assisting with customer inquiries, and backing up Accounting Specialist as needed.

Applicants should have accounting/finance understanding, MS Office skills, and strong organizational abilities in a fast-paced environment.

Qualifications

• General understanding of accounting or finance principles.
• Proficiency with MS Office (Excel, Word, Outlook).
• Ability to perform in a fast-paced environment and adapt to change.
• Strong organizational skills and attention to detail.

Responsibilities

• Monitor and print invoices, distribute to sites, and process invoices for checks.
• Identify incorrect charges and create adjustments in the system.
• Respond to vendor payment status inquiries and assist invoicing customers.
• Assist Sales Staff with customer inquiries and documentation.
• Match shipping paperwork for customer invoices and assist with inventory reconciliations in Excel.

Skills

MS Office proficiency

Excel

Word

Outlook

Attention to detail

Strong organization

Tools

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Office & Clerical Houston Utilities TX, Houston, TX, US

Consolidated Pipe & Supply is a full-line supplier, fabricator, and manufacturer of pipe, valve, and fitting products and services for natural gas, waterworks, energy, and industrial sectors.

Summary:

Our company is looking for an administrative assistant to support the sales teams by expediting materials and completing weekly reports.

Job Functions (Duties, Responsibilities, and Requirements):

• Monitor and print invoices from email, distribute as necessary to other sites, and process invoices for company check run schedule.
• Identify incorrect charges, verify, and create appropriate adjustments within the system.
• Respond to vendor payment status inquiries.
• Help with invoicing customers.
• Assist Sales Staff with customer inquiries concerning documentation.
• Match shipping paperwork for customer’s invoices, sent by corporate.
• Assist with inventory reconciliations in excel for outside yards.
• Maintain and replenish site office supplies.
• Scanning MTRs into the system
• Will be backup for the Accounting Specialist

Requirements:

• General understanding of accounting or finance principles
• Good working knowledge of MS Office applications (e.g. Excel, Word, Outlook)
• Have the confidence to elevate and ask questions
• Ability to perform at high levels in a fast-paced, ever-changing work environment and adapt to changing priorities and work demands
• Strong organizational skills

Consolidated Pipe & Supply has never lost sight of who we are: we value relationships, and not just with our customers. We treat our vendors like partners and our employees like family. With a foundation like that, we know that we—and our customers—are ready for whatever comes next.

We're always looking for talented people to join our team.

We need people like you, who represent our values:

Do Good

Serve

Relationships

Loyal

Family

Fun

We offer not just a CAREER, but a place to call home.

At Consolidated Pipe & Supply, we believe in our employees and their wellbeing. We offer competitive benefit plans for our employees.

Health Benefits:

• Consolidated Pipe & Supply offers medical, dental, vision and flexible spending coverage* for you and your family.

Insurance:

• Get Basic Term Life to Accidental Death, and Long-Term Disability coverage*. We also offer voluntary benefits Accident, Cancer, Critical Illness, Life and Short Term Disability insurance through Allstate. You have options that will best fit your needs.

*Date of eligibility based on your length of service.

Retirement Planning:

• We offer a 401(k) plan to eligible employees after their first 30 days of employment. CPS offers matching contributions.

Vacation:

• We strive for a balanced life with both our business and home life. As a part of our plan, we offer vacation based on your length of service.