Administrative Assistant

The Chronicle Of Higher Education, Inc.; Haverford (Montgomery County); Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

Hybrid work schedule

10% retirement contribution

Dependent tuition benefit

14 paid holidays

Health plans with HSA contribution

arboretum campus access

Job summary

Haverford College invites applications for a full-time Administrative Assistant, 35 hours per week, benefits-eligible, hybrid work arrangement. The role focuses on financial and long-term budget administration for the Hurford Center for the Arts and Humanities and its Cantor Fitzgerald Gallery.

The Administrative Assistant provides logistical support across programs, handles reimbursements and stipends, coordinates travel for events, and serves as a primary liaison with the business office,

Qualifications

• 3 years of administrative assistant experience.
• Bachelor's degree or equivalent.
• Proficiency with Microsoft Office and Google applications.

Responsibilities

• Assist budgetary administration, track spending, and run monthly budget reports for Hurford Center and CFG.
• Support HCAH budgets by processing reimbursements, stipends, and honoraria; liaise with business office, payroll, HR.
• Disperse funds with grantees and coordinate related grant funding details.
• Provide administrative support to faculty and staff, including postdoctoral fellows.
• Coordinate office activities, organize files, order supplies, answer phones and emails.
• Assist with travel logistics for events and visitors to the Hurford Center.
• Support Mellon Post-Doctoral Fellows searches, postings and travel.
• Provide event support and update the College web calendar; attend Center events.

Skills

Budget management

MS Office

Google applications

Attention to detail

Prioritizing tasks

Communication

Collaboration

Interpersonal skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Haverford College invites applications for our full-time (35 hoursa week), non-exempt, benefits-eligible Administrative Assistantopportunity.

Total Compensation

• Salary : Hourly rate :$22.54
• Benefits : The College offers a comprehensivebenefits program that includes possible work-from-homeopportunities, automatic 10% retirement contribution to yourretirement account upon eligibility (no match required), a 50%tuition benefit for dependent children upon eligibility, 14 paidholidays (including the week before New Year's Day), affordablemedical plans, Health Savings Account contribution of $700 forindividuals and$1400 for families (no match required, available toemployees enrolled in the High Deductible Health Plan), and abeautiful arboretum campus with walking trail and easy publictransportation access. Please visit the Benefits page (https://www.haverford.edu/human-resources/benefits) for more information.
• Work Location : This position will be eligiblefor a hybrid work schedule, pursuant to the College's Work LocationPolicy.

About The John B. Hurford '60 Center for the Arts and Humanities

The John B. Hurford '60 Center for the Arts and Humanities (HCAH)provides a place for inclusive and interdisciplinary programming bypromoting collaborative engagement with the intellectual andartistic ambitions of Haverford College and broadercommunities.

About the Position

The Administrative Assistant (AA) provides a wide range oflogistical and administrative support to the Hurford Center for theArts and Humanities, including the Center's Cantor FitzgeraldGallery (CFG), with a focus on the financial and longer-termbudgetary administration of the Center.

The AA handles the logistics for the Mellon Post-Doctoral Program,which includes an annual search and support of the Center's twocurrent fellows; processes Center awards dispersal andreimbursement; and helps to coordinate student office workers. TheAA reports to the Assistant Director of the HCAH, and works closelywith the rest of HCAH staff, providing support for the KoshlandDirector-HCAH, the Associate Director-HCAH, the AssociateDirector-CFG, the Post-Baccalaureate Fellow-HCAH, and allpost-doctoral fellows teaching with the Hurford Center. The AAserves as a primary point of administrative contact and liaisonacross the college (faculty, students, and staff) and providessupport across programs sponsored by the Hurford Center and theCantor Fitzgerald Gallery.

Primary Responsibilities

• Assist the Koshland Director, Associate Director, and AssistantDirector with budgetary administration, including trackingspending, planning annual budget, running monthly budget reports onHurford Center and Gallery accounts
• Provide support to the HCAH and its various constituentsregarding the dispersal of HCAH funds by processing reimbursements,stipends, and honoraria; liaise regularly with the business office,payroll, and HR
• Communicate with HCAH grantees regarding fund dispersal andcoordinate other grant funding related details
• Provide administrative support to faculty, all HCAH staff, andpre/postdoctoral fellows
• Coordinate office administrative activities, provide documentsupport, order supplies, answer phones and email, and help toorganize student workers, files, and office materials; liaise withstaff, faculty, and students across the college
• Assist HCAH Assistant Director with administrative, budgetary,and travel logistics for events and visitors to the HurfordCenter
• Assist with special projects, as assigned
• In coordination with the Koshland Director and AssistantDirector, manage searches for Mellon Post-Doctoral Fellows,including job posting, travel logistics and, scheduling
• Provide occasional event support, including updating theCollege web calendar, ordering and/or picking up refreshments,requesting Audio-Visual support, and coordinating venue setup incoordination with rest of HCAH staff
• As part of the Hurford Center team, regularly attend Centerevents

Line of Report

The Administrative Assistant reports to theAssistant Director of HCAH.

Minimum Qualifications

• 3 years of administrative assistant experience

Professional Competencies

• Budget management experience
• Proficiency with Microsoft Office and Google applications
• Strong attention to detail and a high level of accuracy
• Ability to prioritize projects
• Effective oral and written communication skills
• Ability to collaborate in a team-oriented setting
• Strong interpersonal skills with internal staff and faculty,and outside visitors

Preferred Qualifications

• Bachelor's degree or equivalent
• One year of experience in college administration

We are aware that some people are less likely to apply for jobsunless they meet qualifications as described in the jobadvertisement. We are most interested in finding the best candidatefor the job, and recognize that a successful candidate may comefrom a less traditional career trajectory, and have skills andabilities gained outside a classroom context, or an equivalentskill set. We encourage you to apply and share how you meet theposition's qualifications.

Haverford College is an Equal Opportunity employer committed todiversity, equity, inclusion, social justice, and providing equalopportunities and access to all individuals regardless of race,ethnicity, religion, gender identity, sexual orientation, nationalorigin or ancestry, age, marital status, disability, or veteranstatus. Women, non-binary and transgender individuals, people ofcolor, Indigenous people, and those with other or multiplehistorically marginalized and/or underrepresented identities areespecially encouraged to apply.

We at Haverford College recognize that we live and work on Lenapeland and pay respect and honor to the caretakers of this land, fromthe time of its first human inhabitants until now, and into thefuture. We seek to maintain and build upon our current andever-evolving connections with members of Lenape tribes andcommunities, in recognition of our intertwined histories and with agoal of moving toward right relationship between the Haverford oftoday and Lenape peoples.