Administrative Assistant

TPI Global Solutions; Haslett (MI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

A leading project management firm is seeking an experienced Project Administrative Coordinator III to support major gas pipeline construction projects. This role involves direct administrative support to project leaders and coordination of various project activities. Ideal candidates will have a strong background in project management or the construction industry and possess excellent organizational and communication skills. The position offers a contract employment type with the flexibility of remote working options.

Qualifications

• 3–5+ years of professional experience in project management or related field.
• Prior experience in the construction industry is highly preferred.
• Ability to effectively support multiple stakeholders in a project-driven environment.

Responsibilities

• Provide administrative support to project managers and cross-functional teams.
• Coordinate meetings, events, and project activities.
• Manage daily office operations across multiple construction offices.

Skills

Organizational skills

Communication skills

Multitasking skills

Education

Associate Degree

Tools

ProjectWise

Unifier

Microsoft Office Suite

Job description

1 week ago Be among the first 25 applicants

Employment Type: Contract through 02/02/2027 (High potential for extension)

Work Schedule & Location: Primarily in Haslett, MI; on-site in Warren, MI every Tuesday (mileage reimbursed); remote possible Wed & Fri. Standard 8‑hr days, up to 10‑hr during peak season; office opens at 7:30 AM.

Dress Code: Casual but professional, depending on office activities and meetings.

Job Overview

We are seeking an experienced Project Administrative Coordinator III to support major gas pipeline construction projects within the Gas Project Management team. This role provides direct administrative and operational support to senior project leadership and cross‑functional teams, including engineering, cost control, and document management.

This is a replacement position and is ideal for candidates with strong construction or project management support experience.

Key Responsibilities

• Provide direct administrative support to project managers and cross‑functional teams (up to 30 staff members).
• Support major pipeline construction projects, primarily transmission with some large distribution projects.
• Coordinate meetings, events, and project activities; prepare agendas, record minutes, and distribute updates to stakeholders.
• Support engineering, cost, and document control teams with reporting and documentation.
• Develop presentations for internal and external project communications.
• Manage daily office operations across multiple construction offices, including: office readiness and cleanliness; office supplies and services; trash removal and snow plowing schedules; coordination of lunches and refreshments when required.
• Ensure construction offices are properly maintained and operational at all times.

Required Qualifications

• Associate Degree (required)
• 3–5+ years of professional experience (non‑entry level)
• Prior experience in the construction industry strongly preferred
• (Project management support experience also acceptable)
• Proficiency in: ProjectWise; Unifier; Microsoft Office Suite
• Strong organizational, communication, and multitasking skills
• Ability to support multiple stakeholders in a fast‑paced, project‑driven environment

Preferred Qualifications

• Experience supporting large‑scale construction or pipeline projects
• Familiarity with engineering, cost control, and document control processes
• Experience managing office operations across multiple locations

Seniority level

• Associate

Employment type

• Contract

Job function

• Oil and Gas and Utilities