Administrative Assistant

SEK, CPAs & Advisors; Hagerstown (MD); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

PTO 3+ weeks

Flexible schedules

Dress for your day

Career growth

401k profit sharing

Medical insurance

Job summary

SEK CPAs & Advisors in the Hagerstown office is seeking an Administrative Assistant to support daily operations, client communications, and document management within a fast-paced professional environment.

The role requires 3+ years of administrative experience, excellent MS Office and Adobe PDF skills, and the ability to manage multiple priorities while handling confidential information.

Qualifications

• 3+ years of administrative experience in a professional office
• Customer service experience (phone and in-person)
• Superior Microsoft Office (Word, Excel, Outlook) and Adobe PDF skills
• Experience integrating Microsoft Word and Excel is preferred
• Comfortable learning and navigating new technologies and systems
• Strong attention to detail, organization, and communication skills
• Ability to work independently and handle confidential information professionally
• Experience handling phone lines in a fast paced environment

Responsibilities

• Maintain and manage firm records, both physical and digital, including organizing, archiving, and purging files.
• Utilize scanning and document management software to process tax filings and support electronic workflows.
• Assist with the preparation of financial statements and client correspondence with a focus on accuracy and presentation.
• Provide front-desk support as needed, including answering multi-line phone systems, greeting clients, and managing inquiries.
• Prepare and distribute tax organizers, both in print and electronically.
• Assemble client deliverables efficiently in both paper and digital formats.
• Collect, and process client-submitted documents, internal expense reports, and bank deposits.
• Manage daily mail intake, distribution, and outgoing deliveries.
• Monitor and replenish office and break room supplies, placing orders as needed.
• Uphold confidentiality standards and adhere to firm procedures for data security and compliance.
• Perform additional administrative duties to support internal teams and client service as assigned

Skills

Detail-oriented

Organization

Communication

Customer service

Education

3+ years administrative experience in a professional office

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe PDF

Job description

We are looking for an Administrative Assistant who combines strong organizational and communication skills with the ability to thrive in a fast-paced professional environment. In this role, you will support daily office operations through client communications, document management, workflow coordination, and a variety of administrative responsibilities that help deliver exceptional client service.
You will work closely with team members across multiple departments while utilizing Microsoft Office applications and other firm technologies to maintain accuracy, efficiency, and seamless operations. The ideal candidate is detail-oriented, adaptable, and comfortable learning new technology while managing multiple priorities and deadlines.
This full-time position is based in our Hagerstown office and offers meaningful opportunities to build professional skills, develop strong working relationships, and grow your career with SEK. Additional hours are required during our busy season from January through April, including Saturday mornings (8:00 a.m. to 12:00 p.m.) as needed to meet client and business demands.

A Day In the Life of an Administrative Assistant

• Maintain and manage firm records, both physical and digital, including organizing, archiving, and purging files.
• Utilize scanning and document management software to process tax filings and support electronic workflows.
• Assist with the preparation of financial statements and client correspondence with a focus on accuracy and presentation.
• Provide front-desk support as needed, including answering multi-line phone systems, greeting clients, and managing inquiries.
• Prepare and distribute tax organizers, both in print and electronically.
• Assemble client deliverables efficiently in both paper and digital formats.
• Collect, and process client-submitted documents, internal expense reports, and bank deposits.
• Manage daily mail intake, distribution, and outgoing deliveries.
• Monitor and replenish office and break room supplies, placing orders as needed.
• Uphold confidentiality standards and adhere to firm procedures for data security and compliance.
• Perform additional administrative duties to support internal teams and client service as assigned.

Requirements

• 3+ years of administrative experience in a professional office
• Customer service experience (phone and in-person).
• Superior Microsoft Office (Word, Excel, Outlook) and Adobe PDF skills.
• Experience integrating Microsoft Word and Excel is preferred.
• Comfortable learning and navigating new technologies and systems.
• Strong attention to detail, organization, and communication skills.
• Ability to work independently and handle confidential information professionally.
• Experience handling phone lines in a fast paced environment.

Why should you join SEK?

Our firm offers team members an excellent career track along with a professional and growth-oriented work environment. We offer flexible schedules, study time on the clock for the CPA exam, and reduced hours in the summer in order to support employee needs to balance their personal and work life. In addition, we strive to provide and maintain a positive work environment where each employee feels encouraged to contribute to our processes, decisions, planning, and culture.

SEK CPAs & Advisors Benefits & Perks

• 3+ weeks of PTO
• Flexible schedules (including half-day Fridays in the summer)
• Dress for your day policy (jeans included)
• Culture of growth and opportunity
• 401k profit sharing plan
• Individual Medical Insurance covered by SEK

Check out SEK's team member benefits by going to: https://www.sek.com/careers

About Us

At SEK CPAs & Advisors, we don't just provide accounting services – we create value and foster trust. What over 60 years ago as a small, three-partner firm in Maryland has grown into one of the premier CPA and advisory firms in the area. With offices in Camp Hill, Carlisle, Chambersburg, Hanover, and York, PA, as well as Hagerstown, MD. The firm is proud to be built on a foundation of integrity, responsiveness, empowerment, quality of life, and community. We believe industry-focused, high-performing teams are essential to delivering high-quality and innovative solutions to our clients. Therefore, continuous learning, leadership development, and integrating work-life flexibility are critical components of our strategic plan. At SEK, successful client service experiences are achieved by providing multiple services, frequent and ongoing communication, and a forward-thinking approach, thereby becoming a trusted business advisor throughout the lifecycle of a business or organization.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or gender, national origin or ancestry, age, physical or mental disability, marital status, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

Find Your Path. Join SEK!

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