Administrative Assistant

Clark-Pleasant Community School Corp; Greenwood (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Clark-Pleasant Community School Corporation seeks a dedicated office receptionist/secretary to support the main office, manage attendance, and handle student records. The role involves coordinating newsletters, yearbook tasks, and volunteer information while assisting the nurse and principal as needed.

The ideal candidate will demonstrate strong communication, confidentiality, and data-entry skills, with experience in Word and Excel. A dependable attendance record and teamwork are essential.

Qualifications

• Excellent communication and technology skills.
• Maintain confidentiality of all school information.
• School secretarial experience preferred.
• Proficient with Word, Excel and data input.

Responsibilities

• Serve as receptionist for the main office: phone and door.
• Update student information in the Student Management System; enter daily attendance and tardies.
• Maintain student files of medical notes, parent notes for absences, etc.
• Compile and email daily attendance reports for staff.
• Record behavior referrals in the management system.
• Distribute newsletters and coordinate yearbook activities.

Skills

Communication skills

Technology skills

Confidentiality

Team player

Tools

Word

Excel

Job description

Reports ToBuilding PrincipalSupervises & EvaluatesNoneFLSA StatusNon-ExemptCompensationBased on Classified Pay StructureWork Calendar196 DaysStandard Hours StatusClassifiedPERFCPCSC is a Non-PERF District

Essential Functions

• Serve as receptionist for the main office: phone and door
• Student Management System - update student information, enter daily attendance/tardies for all students, attendance reports (daily & monthly), maintains on a weekly basis,sends out attendance and tardy letters weekly
• Bus routes: list of student names and addresses for each bus list # on enrollment cards
• Maintains student files of medical notes, parent notes for absences, etc
• Compiles and e-mails daily attendance report for staff
• Student records: Obtain new student enrollment information, including health and academic records; properly permit the release of withdrawn student information
• Yearbook - coordinating/compiling pictures and sale of yearbook
• End of year awards for Awards Day in May
• Report Cards: Print and distribute to teachers, create honor roll, post recognition, prepare honor roll awards and other student recognitions
• Volunteer forms: collect and file all background checks; keep database; update names of volunteers for teachers on shared drive
• Maintain a list of students that have restraining orders on file
• Assist the nurse in emergency situations
• Assist Secretary/ECA treasurer in performing duties as needed
• Review and distribute hard copy and electronically school newsletter - bi weekly
• Record behavior referrals in management system
• School photographer - takes photos of all events and visitor presentations
• Distributes awards for FEARSOME 15 math facts incentives
• Posts any information in the collections cases (main hall and south wing)
• Update electronic sign, Facebook and Twitter
• Run student birthday report monthly
• Run class list and prepare cover letter for field trips
• Perform other secretarial duties as required by the building principal

Qualifications

• The preferred candidate must have excellent communication and technology skills
• The preferred candidate must maintain confidentiality of all school information
• The preferred candidate will have school secretarial experience
• The preferred candidate must be knowledgeable and skilled using Word, Excel, etc. and have experience with data input
• The preferred candidate must have an excellent attendance record and must be dependable.
• Nurture a positive relationship with super-ordinates, subordinates and peers.
• Demonstrate respect for super-ordinates, subordinates and peers
• Support corporation decisions and direction relative to matters of policy and administrative directives. Work as a team player

AAP/EEO/DIVERSITY STATEMENT

Clark-Pleasant Community School Corporation believes in equal employment opportunity for all without regard to race, color, religion, sex, gender, sexual orientation, age, national origin, disability, or veteran status.

The policy extends to recruiting and hiring, working conditions, training programs, promotions, and all other terms, conditions, and privileges of employment.

As an equal opportunity employer, CPCSC actively supports and seeks to implement all federal and state legislation and rules pertaining to the employment process. CPCSC expects and requires its employees to comply with this policy in every respect.

People with disabilities, people of color, indigenous people, Hispanic/Latinx, and LGBTQ, regardless of age are encouraged to apply. We are committed to developing a diverse and talented team. If you are excited about this role, but are you unsure whether you meet 100% of the requirements, we encourage you to inquire and/or apply online.