Administrative Assistant

The Larko Group; Greenwich (CT); On-site; USD 50,000 - 65,000; Full time

Job summary

The Larko Group is seeking a poised Administrative Assistant to support its Legal and Compliance team in a fast-paced, collaborative environment. The role covers calendar management, document organization, and invoice processing, with additional duties in select compliance workflows as needed.

Ideal candidates bring strong organizational instincts, discretion, and the ability to manage multiple priorities with accuracy and professionalism.

Qualifications

• BA/BS preferred with strong academic record.
• 3+ years administrative experience; financial services preferred.
• Strong MS Office skills.
• Excellent attention to detail and risk awareness.
• Excellent verbal and written communication.

Responsibilities

• Manage calendar, phone coverage, and filing (paper and electronic).
• Update and maintain internal databases, organize legal documents, and generate reports to support attorneys.
• Process bills, invoice processing and approvals for the legal team.
• Monitor and track bar memberships, CLE credits, renewal deadlines, and compliance requirements.
• Coordinate travel including flights, lodging, transportation, and itineraries.
• Prepare expense reports and reconcile receipts for the department.
• Support logistics, scheduling, materials, and on-site coordination for internal meetings and events.
• Back up Reception in the office as needed.

Skills

Calendar management

Document organization

Invoice processing

Compliance support

Education

Bachelor's degree (BA/BS)

Tools

Microsoft Office

Job description

A leading Financial Services firm is seeking a poised, detail-driven Administrative Assistant to support its Legal and Compliance team. This individual will handle a blend of general and legal administrative responsibilities, including calendar management, document organization, and invoice processing, while also supporting select compliance workflows as needed. The ideal candidate brings strong organizational instincts, a high degree of discretion, and the ability to manage multiple priorities with accuracy and professionalism in a fast-paced, collaborative environment.

Responsibilitie

• sHeavy calendar, phone coverage, and filing (paper and electronic). Maintain calendars, screen and route incoming calls, and organize both physical and digital filing systems to ensure quick retrieval and seamless workflow
• .Update and maintain internal databases, organize legal documents, and generate reports to support attorneys and departmental operations
• .Manage bills, invoice processing, and approvals for the legal team, including coordination with external billing teams, process incoming invoices, track approvals, resolve discrepancies, and serve as a primary liaison with outside billing contacts
• .Monitor and track bar memberships, CLE credits, renewal deadlines, and compliance requirements, ensuring all records remain current
• .Coordinate all aspects of travel, including flights, lodging, transportation, and comprehensive itinerary preparation
• .Preparing expense reports for the department, compiling and reconciling receipts, preparing accurate expense submissions, and ensuring timely processing
• .Support logistics, scheduling, materials, and on-site coordination for internal meetings, celebrations, and team-building events
• .Back up Reception in the office as needed

.
Ideal Experien

• ceBA/BS preferred with high academic performanc
• e.3+ years of solid administrative experience with a track record of professional success; financial services experience strongly preferred but not essentia
• l.Strong knowledge of Microsoft Office product
• s.Exceptional attention to detail and risk awarenes
• s.Excellent verbal, writing, organization, and communication skill
• s.Ability to maintain processes and meet deadline
• s.Proactive with an exceptional degree of professionalis
• m.Good team playe

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Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Serv

ice.