Administrative Assistant

Randstad USA; Grand Rapids (MI); On-site; USD 26,000 - 28,000; Full time

Job summary

Randstad USA in Grand Rapids, MI is seeking a Shipping Administrative Assistant to support logistics, finance, and shipping operations with strong data-entry and Office skills.

The role offers Monday–Friday 7:00 AM start, paid weekly, and full-time status. Responsibilities include documentation, data entry, system reconciliation, daily shipping entries, and inventory coordination using Shippers Edge.

Qualifications

• Years of experience: 1 year.
• Experience level: Experienced.
• High School (required).

Responsibilities

• Documentation & Data Entry: Review signed Delivery Receipts (DRs), maintain accurate spreadsheets, and scan records to finance for invoicing.
• System Reconciliation: Audit physical delivery receipts against internal system data to ensure administrative accuracy.
• Logistics Support: Enter daily shipping runs into Shippers Edge software and maintain daily logs.
• Office & Inventory Coordination: Print the order backlog twice daily, cross-referencing and highlighting completed items to keep production and shipping aligned.

Skills

Administrative Duties

Receptionist Duties

Microsoft Office

Education

High School

Job description

In this role, you will handle key administrative tasks supporting our logistics, finance, and shipping operations.

Position Overview

• Role: Shipping Administrative Assistant
• Schedule: Monday - Friday, 7:00 AM start time
• Pay Rate: $19.00 - $20.00/hour (Weekly Pay)
• Status: Full-Time, Urgent Need

What We’re Looking For

• Solid administrative, clerical, and data entry experience.
• Proficiency in MS Excel/spreadsheets and comfort learning specialized software.
• Organizational skills and high attention to detail.

salary: $19 - $20 per hour

shift: First

work hours: 7 AM - 4 PM

education: High School

Responsibilities

• Documentation & Data Entry: Review signed Delivery Receipts (DRs), maintain accurate spreadsheets, and scan records to finance for invoicing.
• System Reconciliation: Audit physical delivery receipts against internal system data to ensure administrative accuracy.
• Logistics Support: Enter daily shipping runs into Shippers Edge software and maintain daily logs.
• Office & Inventory Coordination: Print the order backlog twice daily, cross-referencing and highlighting completed items to keep production and shipping aligned.

Skills

• Administrative Duties
• Receptionist Duties
• Microsoft Office

Qualifications

• Years of experience: 1 year
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Experienced
• 1 year

Education

• High School (required)