Administrative Assistant

Equity LifeStyle Properties, Inc.; Grand Island (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical plan

401(k) matching

Paid time off

Job summary

Equity LifeStyle Properties, Inc. is seeking an Administrative Assistant in Grand Island, Florida to support property operations and guest/resident services.

The role involves accounts payable/receivable, lease signings, and coordinating with management to maintain high standards of professionalism. The ideal candidate has at least 1 year of office experience, strong communication and organizational skills, and proficiency with Word/Excel and accounting systems.

Qualifications

• High school diploma or equivalent.
• At least 1 year of office experience.
• Strong communication and organizational skills.
• Meticulous attention to detail.
• Proficiency with Word, Excel, and accounting systems.
• Willingness to work a flexible schedule, including weekends.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team representing quality and professionalism.
• Process accounts payable within the automated accounting system.
• Process all accounts receivable, all rent and payment collections.
• Follow AR policy for notices and legals.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone to back up property staff.
• Run errands, including delivering communications to guests or residents.
• Perform lease signings for all sales and rentals.
• Perform inspections and manage rental turnovers in the community.
• Perform other miscellaneous duties as assigned.

Skills

Communication skills

Organizational skills

Attention to detail

Computer proficiency

Flexibility with schedule

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Accounting software

Job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!

ELS is hiring for the position of Administrative Assistant in Grand Island, Florida.

What You'll Do

The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.

Your Job Will Include

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Process all account receivables, all rent and payment collections.
• Follow Accounts Receivable process and issue notices and legals adhering to the AR Policy and procedures.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform lease signings for all sales and rentals.
• Perform inspections and manage all rental turnovers in the community.
• Perform other miscellaneous duties as assigned.

Experience & Skills You Need

• High school diploma, or the equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.

We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.

As an Equal Opportunity Employer, we welcome and thank all applicants.