Administrative Assistant

equitylifestyleproperties; Ocala (FL); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) with employer match

Paid vacations, holidays, and sicktime

Job summary

Equity Lifestyle Properties in Ocala, FL is seeking an Administrative Assistant to support guest relations and office operations across our resort communities. You will collaborate with property and regional staff and assist management in upholding the company’s standards of professionalism.

The role involves greeting guests, maintaining communications, processing AP invoices, organizing files, and assisting in procurement card reconciliations.

Qualifications

• High school diploma or equivalent.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably MS Word/Excel and/or automated accounting systems.
• Flexible schedule, including weekends.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team representing the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone to support property staff.
• Run errands, including delivering communications to guests or residents as needed.
• Perform other miscellaneous duties as assigned.

Skills

Office experience

Strong communication

Organizational skills

Attention to detail

Computer proficiency

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Accounting systems

Job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!

ELS is hiring for the position of Administrative Assistant in Ocala, Florida.

What you'll do:

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within t he automated accounting system .
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies .
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents , as needed.
• Perform other miscellaneous duties as assigned.

Experience & skills you need:

• High school diploma, or the equivalent experience.
• 1+ yea r of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

In return for your excellent skills and abilities, we offer a comprehensive benefits package including:

• medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.

We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.

As an Equal Opportunity Employer, we welcome and thank all applicants.