Administrative Assistant

Kratos Industries LLC; Golden (CO); On-site; USD 33,000 - 37,000; Part time

Job summary

Kratos Industries – KPSM in Colorado is seeking a proactive Part Time Office Administrative Assistant to support day-to-day operations and keep the office running smoothly. The ideal candidate is highly organized, has strong written and verbal communication, and can manage front desk duties, scheduling, travel arrangements, and document preparation.

You will assist with onboarding, maintain records, handle data entry, and provide coverage for order-entry staff in a fast-paced, collaborative

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in an administrative or office support role.

Responsibilities

• Maintain office supplies inventory and place orders as necessary.
• Greet visitors and manage front desk duties.
• Set up small parcel shipments DHL, FedEx, UPS.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit documents, reports, memos, and correspondence.
• Data Entry.
• Provide vacation coverage for order entry associates.
• Support members of the operations team with routine tasks, and special projects as needed.
• Assist with onboarding new hires (welcome them and get them to the correct place for onboarding).
• Disseminate internal announcements and updates.
• Support planning and execution of staff events, meetings, and catering.
• Maintain accurate employee and vendor records.
• Input and update data into internal systems and spreadsheets.
• Handle confidential information with discretion and professionalism.
• Assist with research, reporting, and documentation for internal initiatives.
• Support budget tracking and expense reporting.
• Participate in operational process improvements.

Skills

Communication

Organizational skills

Time management

Multitasking

Discretion with confidential info

Professional demeanor

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Google Workspace

Job description

Part Time Hours: M- F 8:30 AM to 2:30 PM - In House

Pay Range: $24.00 - $27.00 hr.

Location

Kratos Industries – KPSM

6255 Joyce Dr
Arvada, CO 80403

POSITION SUMMARY:

We are seeking a proactive, detail-oriented, and highly organized Office Administrative Assistant to join our dynamic team. This role is crucial to ensuring smooth day-to-day office operations, supporting staff, coordinating communications, and maintaining a welcoming, efficient work environment. The ideal candidate is a strong multitasker with excellent communication skills and a passion for administrative excellence.

KEY RESPONSIBILITIES:

Office Management:

• Maintain office supplies inventory and place orders as necessary
• Water Plants
• Greet visitors and manage front desk duties
• Set up small parcel shipments DHL, FedEx, UPS
  

Administrative Support:

• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare and edit documents, reports, memos, and correspondence
• Prepare internal part labels
• Maintain organized digital and paper filing systems, (work orders, travelers, shipping documentation)
• Data Entry
• Provide vacation coverage for order entry associates
• Support members of the operations team with routine tasks, and special projects as needed.
• Assist with onboarding new hires (welcome them and get them to the correct place for onboarding)

Internal Communications:

• Disseminate internal announcements and updates
• Support planning and execution of staff events, meetings, and catering

Records & Data Management:

• Maintain accurate employee and vendor records
• Input and update data into internal systems and spreadsheets
• Handle confidential information with discretion and professionalism

Special Projects:

• Assist with research, reporting, and documentation for internal initiatives
• Support budget tracking and expense reporting
• Participate in operational process improvements

QUALIFICATIONS:

Education:

• High school diploma or equivalent required

Experience:

• 2+ years of experience in an administrative or office support role

Skills & Competencies:

• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Ability to handle multiple tasks with a high degree of accuracy
• Discretion with confidential information
• Friendly, professional demeanor and a proactive attitude
• Ability to thrive in a fast paced environment