Administrative Assistant

Kratos Industries, LLC; Golden (CO); On-site; USD 33,000 - 37,000; Part time

Job summary

Kratos Industries – KPSM in Arvada, CO is seeking a proactive Office Administrative Assistant for in-house, part-time hours. The role supports day-to-day operations, front desk duties, document preparation, data entry, and coordination of travel and meetings.

The ideal candidate will have 2+ years in an administrative role, solid MS Office and Google Workspace skills, and strong communication and organizational abilities to thrive in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in an administrative or office support role.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Discretion with confidential information.

Responsibilities

• Office Management: Maintain supplies, greet visitors, manage front desk, and coordinate small parcel shipments.
• Administrative Support: Schedule meetings, prepare documents, maintain filing systems, data entry, and provide vacation coverage for order entry staff.
• Internal Communications: Disseminate announcements and support staff events and catering.
• Records & Data Management: Maintain employee and vendor records, update data in internal systems, handle confidential information.
• Special Projects: Assist with research, reporting, and budget tracking; support process improvements.

Skills

Verbal & written communication

Organizational skills

Time management

Multitasking

Confidentiality

Professional demeanor

Proactive attitude

Fast-paced environment adaptability

Education

High school diploma or equivalent

Tools

MS Office (Word, Excel, Outlook)

Google Workspace

Job description

Part Time Hours: M- F 8:30 AM to 2:30 PM - In House

Pay Range: $24.00 - $27.00 hr.

Location

Kratos Industries – KPSM

6255 Joyce Dr
Arvada, CO 80403

Position Summary

We are seeking a proactive, detail-oriented, and highly organized Office Administrative Assistant to join our dynamic team. This role is crucial to ensuring smooth day-to-day office operations, supporting staff, coordinating communications, and maintaining a welcoming, efficient work environment. The ideal candidate is a strong multitasker with excellent communication skills and a passion for administrative excellence.

Key Responsibilities

Office Management

• Maintain office supplies inventory and place orders as necessary
• Water Plants
• Greet visitors and manage front desk duties
• Set up small parcel shipments DHL, FedEx, UPS

Administrative Support

• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare and edit documents, reports, memos, and correspondence
• Prepare internal part labels
• Maintain organized digital and paper filing systems, (work orders, travelers, shipping documentation)
• Data Entry
• Provide vacation coverage for order entry associates
• Support members of the operations team with routine tasks, and special projects as needed.
• Assist with onboarding new hires (welcome them and get them to the correct place for onboarding)

Internal Communications

• Disseminate internal announcements and updates
• Support planning and execution of staff events, meetings, and catering

Records & Data Management

• Maintain accurate employee and vendor records
• Input and update data into internal systems and spreadsheets
• Handle confidential information with discretion and professionalism

Special Projects

• Assist with research, reporting, and documentation for internal initiatives
• Support budget tracking and expense reporting
• Participate in operational process improvements

Qualifications

Education

• High school diploma or equivalent required

Experience

• 2+ years of experience in an administrative or office support role

Skills & Competencies

• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Ability to handle multiple tasks with a high degree of accuracy
• Discretion with confidential information
• Friendly, professional demeanor and a proactive attitude
• Ability to thrive in a fast paced environment